Pulse Search & Selection – GDPR and Privacy Policy


Privacy Policy

Introduction

Pulse Search & Selection is a UK-based recruitment agency.

We are committed to protecting and respecting your privacy. This policy explains how we collect, use, and safeguard personal information in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using our website and services, you agree to the terms of this Privacy Policy.


1. Who We Are

Data Controller: Pulse Search & Selection
Email: recruitment@pulseltd.co.uk


2. What Information We Collect

Pulse collect and process personal information relevant to recruitment activities. This may include:

  • Candidates: Name, contact details, CV, employment history, skills, salary expectations, right-to-work documentation, and any other details relevant to job applications.

  • Clients: Name, business contact information, job role, and hiring requirements.

  • Website visitors: Technical data such as IP address, browser type, and cookies (see Cookies section below).


3. How We Collect Your Information

We collect personal data in the following ways:

  • Directly from you (e.g. when you send your CV, apply for a role, or contact us).

  • From publicly available sources such as LinkedIn or job boards.

  • From third-party referrals (e.g. professional recommendations).

  • Automatically, via our website analytics and cookies.


4. How We Use Your Information

We use personal data for the following purposes:

  • Matching candidates with suitable job opportunities.

  • Communicating with you regarding applications or potential roles.

  • Managing relationships with clients and candidates.

  • Complying with legal and regulatory requirements.

  • Improving our website, marketing and service quality.

We do not sell or share personal data for marketing purposes unrelated to recruitment.


5. Lawful Basis for Processing

We rely on the following lawful bases under the UK GDPR:

  • Consent – when you agree for us to hold your details for future opportunities.

  • Contract – when processing is necessary for placing you in a role or delivering recruitment services.

  • Legal obligation – to comply with legal or regulatory requirements.

  • Legitimate interest – such as maintaining relationships with clients and candidates.


6. Data Retention

We retain personal data only as long as necessary for recruitment purposes:

  • Candidate data: up to 2 years after last contact (unless you request deletion sooner).

  • Client data: retained as long as we have an active business relationship.

  • Website data: retained in line with our analytics provider’s policy.

You can request deletion or review of your data at any time (see Section 9).


7. Sharing Your Information

We may share personal data only when necessary:

  • With clients for the purpose of considering your application.

  • With third-party service providers (e.g. payroll, IT, or CRM systems) who process data on our behalf under strict confidentiality.

  • When required by law or regulatory bodies.

All data processors are bound by confidentiality and data protection agreements.


8. Data Security

We use appropriate technical and organisational measures to protect personal data, including secure servers, password protection, and limited access to authorised personnel only.
Despite these measures, no online system is completely secure, and we cannot guarantee absolute security.


9. Your Rights

Under UK GDPR, you have the following rights:

  • Access to your personal data.

  • Correction of inaccurate data.

  • Erasure (“the right to be forgotten”).

  • Restriction of processing.

  • Data portability.

  • Objection to processing (including direct marketing).

  • Withdrawal of consent at any time.

Requests can be made by emailing recruitment@pulseltd.co.uk. We will respond within one month.


10. Cookies

Our website uses cookies to improve your experience and analyse traffic.
You can manage or disable cookies through your browser settings.

11. International Transfers

We do not routinely transfer personal data outside the UK or the EEA.
If such transfers occur (e.g. for cloud storage), they are protected by appropriate safeguards such as Standard Contractual Clauses or equivalent.


12. Complaints

If you are concerned about how we handle your data, please contact us first at recruitment@pulseltd.co.uk.


13. Updates to This Policy

We may update this Privacy Policy occasionally to reflect changes in law or our business operations.
Any updates will be posted on this page with a revised “last updated” date.

Last updated: October 2025