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  • LEADING ADVERTISING/DIGITAL AGENCY – EA TO CEO/COO/HEAD OF ASSISTANTS

    Our client is a full service advertising agency but with digital capabilities and innovation at its core. Their mission is simply to be recognised as the world's best company at creating meaningful connections using creativity, technology and innovation.

    The role:-

    To support the CEO & COO in any way possible to help make their daily work life run smoothly and stress free, including all administration and any task assistance they require of you.

    Main responsibilities:-

    Extensive calendar and schedule management for each executive

    All travel bookings, complex international itineraries and visas including, but not limited to China, India, USA and Australia
    Monitoring and filing each inbox, including responding on the execs’ behalf
    Organising client meetings and entertainment including dinners and awards ceremonies
    Providing a first class service for every client and all external visitors
    Prioritising both your own and the executives work and deadlines when under pressure
    Being the first point of contact for all clients and all agency staff for any enquiry
    Assisting with agenda planning and presentation preparation including company meetings
    Managing the execs’ time, being the ‘gate-keeper’ when necessary
    Advising on management decisions relating to both business strategy and agency personnel
    Private assistant duties including but not limited to, making appointments, liaising with the exec’s family and helping with personal admin
    Pastoral care and management of a team of 5 assistants, regularly checking in with them, managing their capacity, pay reviews and appraisals
    Attending meetings with the execs, minute taking, noting actions and following up with individuals
    Managing and submitting all expenses, reconciling all costs and managing invoice payments
    Managing and submitting all timesheets
    Organising staff events, including all planning and budget management
    Ensuring all internal and external meetings run smoothly and are well organised & prepared for
    Strategizing all company desk moves and arranging logistics
    Assisting the HR department in people and systems administration

    Ideal experience:-

    Previous experience as a EA and of managing more than one team member
    Experience in a fast pace busy environment

    Character:-

    Confidence and gravitas
    Highly energetic and positive
    Bold, brave, someone who is not afraid to give their opinion or contradict
    Trustworthy and able to deal with confidential matters
    Proactive, reactive and able to pre-empt things before others
    A good sense of humour
    Accountable and responsible
    Willing to learn and eager to improve

    Permanent

    Up to £45,000 dependent on experience

  • World-Famous Creative Media Agency - PA on huge Account

    We are looking for an experienced and unflappable PA/EA to join one of our most cutting-edge and forward-thinking Advertising Agency to work specifically on one, major Account.  Working in this creative hub, the role is a highly collaborative one which will see you become a key component of the Agency and work alongside key decision-makers on crucial decisions.  Duties for this PA role will include, but are by no means limited to:


    •    Smooth and efficient management of complex diaries
    •    Forward plan and flag meeting clashes well ahead of schedule.
    •    Acting as the ‘face’ and first point of contact
    •    Liaise and build high standard relationships with colleagues, clients and their PAs
    •    Responding to email requests promptly
    •    Organising travel arrangements for the wider team and clients.  This includes flight/train/hotel/taxi bookings and assisting on visa applications where necessary
    •    Booking meetings rooms/catering
    •    Organising regular calls/video conferencing and ensuring technology is tested and works
    •    Office management duties including ordering stationery and office supplies
    •    Submitting and organisation of timesheets, expenses and holiday requests
    •    Dealing with ad hoc requests efficiently on a daily basis and providing cover for PA team
    •    Organising Award entries on behalf of the team, ensuring that all teams are working to the tight deadlines and submitting entries in a timely manner
    •    Organising social events across the year
    •    Organising admin around new joiners and booking welcomes and inductions in for them

    This busy and diverse role will see you completing many more tasks than those listed above, and no two days will be the same.  Working on this prestigious Account, with a great team around you, will require someone with excellent computer and communication skills!  To be considered, get your CV across ASAP and don’t miss out!

    Permanent

    Up to £35,000 dependent on experience

  • Disruptive Advertising and Communications Agency - Receptionist

    This cutting-edge Advertising and Media Agency client, who are globally-renowned as one of the biggest names in the industry, is looking to expand their London team further with a new Receptionist.  Working as the first point of contact for this funky and innovative agency, who value everyone's ideas, this role will see you:

    - Meet and greet clients and visitors and clients

    - Answer/screen/direct incoming calls

    - Keep abreast of any staff movement in and out of the office

    - Organise couriers and taxis

    - Handle all incoming mail and deliveries

    - Ensure all stationery is well stocked

    - Order in all refreshments for meeting rooms

    - Keep all meeting areas tidy

    - Maintain the reception area to an impeccable level at all times

    - Cover for other members of the front of house team and ensure that work is covered in their absence

    - Ad hoc wider team assistance when required

    For this role, which will see you become a vital cog in the way the Agency runs, you must make your reception area a welcoming and lively environment for visiting clients, visitors and staff members. You must remain cheerful and display a willingness to help at all times, while displaying a keen eye for detail. You must be able to hit the ground running and demonstrate initiative in your work. To be considered, please get your CV across to us today!!

    Permanent

    Up to £23,000 dependent on experience

  • Award-Winning Creative Ad Agency - Front of House Manager

    Our client is an award-winning advertising agency who pride themselves on their creativity.

    They are looking for an experienced Receptionist to join them.  This is a great opportunity for someone who thrives working in a creative and busy environment.

    You will be responsible for providing a professional, friendly, welcoming and efficient service to all staff and visitors, acting as the first point of contact. Reporting to the Front of House Manager you will be acting as an ambassador for the company.

    Vital for the success of this role is a warm, confident manner, with a genuine passion for client service. They are looking for someone with superior organisation skills as their reception will be a busy central hub for the whole company.

    This is a career reception role, please only apply if you have a genuine interest in a long-term career in a front of house role.

    Key responsibilities:

    • To be the first point of call for all guests and visitors, greeting all guests in a professional, welcoming and engaging manner
    • Ensure an excellent first impression is created of the agency, by phone or face to face
    • Manage a small front of house team, ensuring a consistent high standard of service, leading by example
    • To have a thorough understanding and knowledge of the history of the agency and their projects and clients so that every person is managed in a personalised way
    • Providing world class customer service to internal and external clients, showing initiative at every opportunity
    • Ensure the reception area is presentable at all times
    • Other ad-hoc duties as requested from time to time


    Key skills and requirements:

    • Prior experience in a client facing role; as a receptionist, clients service manager, hospitality or concierge
    • Have a “can do” attitude as well as being engaging and vivacious
    • Well presented to a professional standard
    • Be able to build strong relationships through excellent interpersonal skills
    • Have a flexible approach whilst being reliable and adaptable
    • Be self-motivated, positive and demonstrate a proactive approach
    • Have excellent organizational skills
    • Good IT skills
    • Ability to prioritise workload and multitask


    To be considered to work at this fantastic Agency, get your CV across to us now!

    Permanent

    Negotiable salary - up to £35,000 dependent on experience

  • Award-winning Ad Agency - PA to Head of Production and Team

    Based in the heart of London, our client is a super-creative agency that embraces originality and diversity.  At this agency being a PA is about freeing up time so others can feel prepared and in control so they can manage and grow the business.

    Your days will vary but duties will include:

    •    Diary monitoring
    •    Gathering of background information; keep the team informed
    •    Email monitoring; to understand priorities/timing requirements.
    •    Problem solving; you always present solutions and not problems
    •    You’re trusted, discrete calm and clear-headed under pressure
    •    You have excellent and up to date sources of information relevant to work (hotels, restaurants, conference venues).

    The ideal candidate will be able to offer:

    ● Diary support, appraisals, collate and create presentations, prep/attend meeting rooms, circulate notes and documents to attendees.
    ● Manage the talent sourcing process, liaising with freelancers, candidates and leavers, setting up inductions meetings/reviews/appraisals Leavers
    ● Planning department days out, holidays and social calendar

    What this agency can offer:

    A great culture and lots of good people, offering great benefits including private medical insurance, an in house doctor and nurse, Pension Scheme, Childcare Vouchers, 25 days holiday, weekly in house beauty therapist, reduced rate corporate gym memberships and free breakfast and coffee are just a few of the perks of working with them.

    Previous experience in a similar role would be advantageous.

    Salary: £26,000 per annum

  • One of a Kind Creaive Agency - PA to CFO

    This world-famous Advertising Agency, the jewel in the crown of a multi award-winning Network, is recruiting for a PA to look after the CFO on a maternity contract.

    This is a very challenging and hands-on role that will see you providing full admin support to the CFO and working alongside an already very successful team, to enhance their productivity further.

    Daily duties for this role will include, but are not limited to -

    Extensive diary management; Expense and timesheet management; Organising travel and itineraries; Managing all correspondence; Booking rooms and venues for internal and external meetings; Organising team activities and events; Assisting with the production and editing of detailed PowerPoint presentations; Maintaining an up-to-date list of Team members & ad hoc assistance as and when required.

    This diverse and involved role will see you act as an ambassador for the company, in which you must display a high level of professionalism and the maturity to work with some of the most senior level employees.  You must have top notch computer and communication skills, not getting overawed when faced with a problem or question from Senior Management within the Agency.

    This is a full-on and challenging position that would suit someone who has had experience of working within a similarly fast-paced environment in a comparable position. To be considered, get your CV across to us today and don't miss out on this very sought-after job!

    Permanent role

    Up to £30,000 dependent on experience

  • Executive Assistant to EVP, HR and VP, Compensation & Benefits

    JOB SUMMARY

    A dynamic HR team in an exciting international entertainment company is looking for a PA/Team Assistant. This role demands strong administrative skills and a high degree of professionalism, accuracy and adaptability. Sensitivity, experience in HR and working for International Senior Management is advantageous but not essential.

    KEY RESPONSIBILITIES

    • Extensive diary management across several time zones, organising meetings locally and internationally (availability, room booking, equipment and guest collection, refreshments)
    • Preparing agendas, document packs for meetings
    • Organising all business travel and itineraries
    • Draft presentations, research, expenses, general communications and correspondence
    • Screening all calls, taking messages, arranging conference and video calls
    • Prepare letters/salary reviews/bonuses/payroll, etc. including all copying and filing
    • Updating Org Chart on a monthly basis

    ROLE-SPECIFIC SKILLS/ATTRIBUTES

    • Proven experience at a senior PA level
    • Confidentiality & trust; will manage complex and highly confidential information
    • Personable; Interest in People & HR, diplomacy, sensitivity
    • Excellent administration and organisation skills
    • Outstanding communication skills, approachable manner, able to deal with colleagues at all levels.
    • Able to prioritise, cope efficiently and calmly with a heavy workload
    • Computer literate – excellent knowledge of Microsoft Office essential, PowerPoint
    • Pro-active nature with a positive, ‘can do’ attitude and a dedication to providing a first class support service

    This is an amazing company to become part of where you will be working with people who are passionate about the business.

    From £40,000-£45,000 dependent on experience
    Initial temp-perm - possible maternity cover

  • Executive Assistant to EVP, HR and VP, Compensation & Benefits

    JOB SUMMARY

    A dynamic HR team in an exciting international entertainment company is looking for an PA/Team Assistant. This role demands strong administrative skills and a high degree of professionalism, accuracy and adaptability. Sensitivity, experience in HR and working for International Senior Management is advantageous but not essential.

    KEY RESPONSIBILITIES

    • Extensive diary management across several time zones, organising meetings locally and internationally (availability, room booking, equipment and guest collection, refreshments)

    • Preparing agendas, document packs for meetings

    • Organising all business travel and itineraries

    • Draft presentations, research, expenses, general communications and correspondence

    • Screening all calls, taking messages, arranging conference and video calls

    • Prepare letters/salary reviews/bonuses/payroll, etc. including all copying and filing

    • Updating Org Chart on a monthly basis

    ROLE-SPECIFIC SKILLS/ATTRIBUTES

    • Proven experience at a senior PA level

    • Confidentiality & trust; will manage complex and highly confidential information

    • Personable; Interest in People & HR, diplomacy, sensitivity

    • Excellent administration and organisation skills

    • Outstanding communication skills, approachable manner, able to deal with colleagues at all levels.

    • Able to prioritise, cope efficiently and calmly with a heavy workload

    • Computer literate – excellent knowledge of Microsoft Office essential, PowerPoint

    • Pro-active nature with a positive, ‘can do’ attitude and a dedication to providing a first class support service

    This is an amazing company to become part of where you will be working with people who are passionate about the business.

    Salary: £40,000 - £45,000

  • Award-Winning Creative Advertising and Communications Agency – PA on Global Account

    This is a really exciting new role working at this incredibly creative Advertising Agency who need a new PA to work with some of their top Directors on one of their biggest Accounts - one of the biggest in the industry.  Working with a really collaborative team, this is a very busy role that would be ideal for an organised and efficient PA who likes to get involved in many facets of the business.

    Duties will include:

    Complex diary management
    Keeping their diary as up to date as possible, including responding to last minute changes in a calm and efficient manner
    Meeting coordination and pre-empting meeting requirements
    Coordinating UK & international travel arrangements as and when required
    Arranging accommodation and transport bookings, in a proactive way where needed
    Producing complete travel itineraries
    Obtaining letters of invitations from offices and employer support letters from HR as and when required for visas
    Full secretarial support and responsibility for ensuring that all emails and other correspondence are dealt with
    Proof reading documents/correspondence as required
    Composing and preparing information that is often highly confidential
    Drafting and responding to emails on behalf of the Executives with little or no input from them
    Complete expense claims and timesheets for the Executives and take a proactive role in overseeing budgets
    Assist with various projects and Agency & client events

    This is a very exciting opportunity so don’t hesitate in sending your CV over!  Ideally you will have gained experience within a media/agency environment so you can hit the ground running and understand the nuances of a position such as this - and the tight deadlines - as well excellent MS Office skills!

    Up to £30,000 dependent on experience

    Permanent

  • Leading International Creative Ad Agency - Receptionist

    One of the world’s leading and most creative advertising agencies is looking for a receptionist to join their dynamic front of house.  Based in beautiful offices in the heart of London, this really is a most desirable agency to become part of and offers an amazing working environment.

    Job Outline:

    To serve as a coordination point between the internal operations of the agency and the external world of their clients, remembering that the Receptionist is the first front line person.

    To answer all Switchboard calls in a timely and professional manner, following the general standards and procedures.

    To provide professional support to the Operations, ensuring that company standards are maintained and that client expectations are met within the agreed objectives for the location.

    Reception Duties:

    The main day-to-day job duties include, but are not limited to the following:

    Answer the telephone (main switchboard and reception) in a polite, friendly and professional manner at all times to agreed standard.
    Meet and greet clients and visitors (including offering drinks and making them feel welcome) and to inform relevant parties of their arrival.
    Register all arriving clients following security policies and procedures.
    Keep a track of your guests, know who they are waiting for and which meeting room is booked for them.
    Up-keep the general reception area.
    Have full knowledge of the Room Booking System
    Ensure meeting rooms are tidy, stationary stocked and correctly set up for upcoming meetings.
    Maintain a comprehensive and accurate working record of room bookings.
    Take bookings for meeting refreshments, breakfasts and lunches.
    Check next day’s bookings & make amendments as necessary.
    Serve as an information source for clients.
    To report any faults in meeting rooms and Reception areas.

    Office Duties:

    The main day-to-day job duties include, but are not limited to the following:

    Office service admin (Outlook photos, staff movements, update telephone lists).
    Ad hoc administration support.
    Service helpdesk (log faults, repairs, liaise with IT support when required).

    Hospitality Duties:

    The main day-to-day job duties include, but are not limited to the following:

    Working with the Catering Department to ensure Hospitality services are delivered correctly to all meeting rooms (including clearing of rooms where necessary).
    To provide an excellent standard of client service.

    Essential skills:

    5* Reception skills
    Well Presented and immaculately groomed at all times.
    Polite, tactful and diplomatic
    Energy, Confidence and enthusiasm
    Ability to work under pressure
    Able to communicate in a calm professional style
    Excellent telephone manner and interpersonal communication
    Customer and Client focused
    Able to pre-empt a situation
    Reliable, Flexible and adaptable

    Benefits:

    Scope for Development & cross training at other sites
    Learning and Training Opportunities

    To be considered, get in touch ASAP and don't miss out on this fantastic opportunity.

    Permanent

    Up to £23,000 dependent on experience

  • Legendary Award-Winning Worldwide Media Agency - Team PA

    Our client, the leading name in their Media field, who operate across all disciplines of Media and Communications, is looking for a talented and versatile PA to join their London team.  Working across some of the biggest accounts within Media, this role will see you supporting Senior Executives and also the teams that they are responsible for.  This is a really varied and constantly evolving position which will let you turn your hand to many different things.  Duties for this position will include, but are by no means limited to:

    Responsibilities

    Extensive diary management
    Coordinating meetings/conference calls, encompassing various time zones, prioritising any sensitive issues that require urgent attention
    Booking meeting rooms for the team
    Fielding calls/requests to the relevant divisions or actioning as necessary
    Proactively assist with follow up actions from meetings
    Assisting with the set-up of workshops and conferences
    Preparing PowerPoint presentations and Excel documents as required
    Producing expense reports
    Coordinating and booking UK and International travel arrangements, including preparation of visas
    Liaise with internal stakeholders regarding meetings and appointments
    Preparation of training packs as required (printing, binding etc)
    Drafting job specs
    Weekly updates to Directors and Teams
    Coordinating monthly team update meetings
    Covering PAs in other departments where necessary
    Ad hoc team support

    Experience

    Proficient in Microsoft Office programmes, particularly in PowerPoint and Excel
    Managing multiple diaries and working across different time zones

    This is a company who are going from strength to strength and work with some of the best clients and retain some of the best talent around.  If you want to be part of this iconic, legendary Agency get your CV across now!

    Permanent

    Up to £32,000 dependent on experience

  • World-Leading Media Network - Talent Acquisition Manager

    Our client, the world's leading Media Network, is looking for a Talent Acquisition Manager to join their successful London team.  Working alongside a well-established and hard-working Talent team who are charged with discovering and attracting the best people for the Network will see you challenging mediocrity and upholding the values of the company to ensure that the best talent comes through the door and is retained.

    In a constantly-evolving role, duties will include, but are by no means limited to:

    Manage the Recruitment process on all vacancies, focusing on saving money
    Ensure all positions are shared in the correct channels - Social Media, job boards, ATS, Vacancy list
    Lead briefings and ensure Hiring Managers are kept in the loop
    Build relationships with internal stakeholders
    Set Recruitment strategies for each new designated brief
    Work on PSL to ensure Agencies are briefed correctly as and when required
    Escalate and discuss challenging briefs to Head of Talent so they can be consistently delivered upon
    Source candidates directly to add to existing candidate database
    Headhunt from competitors
    Ensure Social Media consultant has all relevant information to ensure candidates come through those channels
    Follow KPIs in line with the department goals
    Attend and contribute to team meetings
    Ad hoc support for rest of the team as required

    This exciting and extremely busy role, which will see you performing many more duties than those laid out above, will see you working in one of the best Talent teams in London where you will grow and have a real opinion within the group.  Excellent communication skills are absolutely essential - as well as the ability to remain professional and handle sensitive information with discretion and candour.  To be considered for this great role, get your CV across now!

    Permament

    Up to £35,000 dependent on experience

  • Award-Winning Global Media Agency - EA to CEO and CFO

    One of the UK's leading Media Agencies is looking to bolster their London team by hiring a new EA to their CEO and CFO.  Working alongside a strong PA network, this role will see you multi-tasking and giving reliable support in an unflappable and flexible manner.  Duties for this role include, but are not limited to:

    As a key role within the agency, you will need to ensure the CEO and CFO are optimising their time effectively and in turn are leading the agency successfully
    Professional support provided at all times, while maintaining discretion and confidentiality
    Help to ensure the CEO and CFO are sufficiently prepared and informed for all engagements/meetings in advance
    Extensive diary management
    Extensive travel arrangements
    Arranging conference calls
    Book meetings, rooms, catering, restaurants
    Taking Minutes in important meetings
    Inbox management
    Responsible for office-related expenses
    Support for the organising and smooth running events
    Ad hoc team support

    QUALITIES & SKILLS

    Proactive and positive team player
    A passion for helping at every level
    Calm and methodical
    Ability to deliver to short lead times, under pressure when necessary
    Problem solver
    Excellent attention to detail
    Excellent communication skills but verbal and written
    Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances

    You must be a motivated self-starter who can turn their hand to a lot more than the duties listed here, who can manage multiple tasks with personality and a good sense of humour.   To be considered, get your CV across today!

    Permanent

    Up to £40,000 dependent on experience

  • Award-Winning Independent Media Agency - Social Media Executives

    This award-winning and very successful Media Agency are experiencing rapid growth, especially within their Social Media department and want a talented and driven Social Media Exec to join their thriving team.  Working with several exciting and interesting clients, this role will see you working with both clients and colleague to manage an optimise campaigns across various Social Media channels.

    This is an extremely diverse and interesting role which will see you, amongst other duties:

    Assist Social Media Manager with the creation of a wide range of social & web-based content to attract new business and customers
    Implement social and content marketing strategies for various brands.
    Ensuring the best performance targets across organic social
    Deliver regular reports & analysis to clients & internal stakeholders
    Show campaign results & highlight key trends
    Educate both clients & colleagues by organising & attending regular meetings
    Liaise with agencies to acquire assets & deliver recommendations where appropriate
    Consider innovative ways to boost campaign performance.
    Create post-campaign analysis for account managers & directors.
    Ad hoc projects as required

    To be considered for this role, you must have a natural and demonstrable understanding of all Social channels, with outstanding computer and communication skills.  You must be a creative thinker who is not afraid to express their flair for writing and content creation.  In addition to this, a can do attitude with a willingness to learn and improve is also essential.

    To be considered, get your CV across now!!

    Permanent

    Up to £25,000 dependent on experience

  • Cutting-Edge Global Communications Giant - People and Talent Partner

    This constantly growing and already world-famous Creative Communications Network, who are renowned for their cutting-edge approach, are looking for an experienced and versatile People and Talent Partner to join their London office.  A diverse role, which will see you focus on many different parts of the business, this role will entail elements of Talent Attraction & Engagement, Partnership, Talent Engagement and Development, Employee Relations, Team Management and Coaching and Project work.

    Working with this reputed Agency Network, you will be charged with upholding the company values, while attempting to attract the best possible Talent from a number of fields, for a number of positions.  This team is always looking to improve and provide a platinum level on-boarding experience.

    Knowledge of working within a Talent attraction environment, knowledge of the Communications and Creative industries, and a willingness to learn are absolutely essential for this role - as well as an attitude which sees you focused and committed to bringing out the best in talent - is essential for this role.  You will be a vital partner to the business and, as well as having your own client groups, will have the opportunity to get involved with wider initiatives across the wider Talent and People team.

    You must be an excellent communicator to people at all levels, as well as have a very strong network, within the applicable fields for this role.  You will be encouraged to share fresh ideas and interesting initiatives with the very collaborative team.

    To be considered, get your CV across to us ASAP and don't miss out!!

    Permanent

    Up to £40,000 dependent on experience

  • Award-Winning Global Media Agency - EA to Global CEO

    This world-famous Media Agency, who are the flagship Media Agency for one of the world's most successful Media Networks, is looking for an EA to support their Global CEO.

    This role is multi-faceted, but duties will include, but are by means limited to:
    • Complex diary management and extensive travel arrangements; global travel and hotel bookings, including comprehensive itinerary creation

    • Meeting co-ordination including room bookings, catering requirements, equipment and booking of external venues where required

    • Workflow management including email and correspondence prioritisation - deadlines, reports, reminders, some monitoring, responding to appropriate individuals of emails

    • Develop and maintain communication externally with clients / suppliers and stakeholders

    • Build strong working relationships with counterparts across the network

    • Gatekeeper - first point of contact, filter calls, concise message taking when required, resolution of problems, providing information

    • Organising and arranging logistics for conferences and forums. Attending events to ensure smooth running onsite

    • Compilation of expenses on a monthly basis

    • Preparation of PowerPoint presentations / Word and Excel documents

    • Provision of support to other PAs / EAs where necessary including when on annual leave

    In this role, which is essential for the success of the business, success will be measured by:

    • Internal and external feedback

    • Perception from line managers

    • Timely and successful delivery of projects

    • Ability to co-ordinate complicated meetings and associated travel plans

    • Ability to ‘plan forward’

    • Inside knowledge of the network

    • Effective communication

    • Minimal errors

    They are looking for someone who displays/is:

    • Strong communication skills

    • Proactive

    • Positive tone and manner

    • Discrete and confidential at all times

    • Professional attitude

    • Calm under pressure

    • Approachable

    • Enthusiastic and outgoing

    • Flexible and adaptable

    • Confident

    • Resourceful

    • Helpful and collaborative in providing assistance wherever needed

    • A good team player

    To be considered for this fantastic role, get your CV across now and this will be a very popular role!!

  • EA to MD of Global Marketing and Advertising Agency

    ABOUT
    Our client is a global advertising and marketing agency based in London. They offer integrated marketing solutions with a focus on measurable results. They’re an award-winning integrated creative network that makes brands matter, specializing in creating experiences, design and communications.

    ROLE
    The agency are looking for a senior-level Executive Assistant to provide dedicated and bespoke support to the Worldwide MD, ensuring every detail is taken care of so that MDs may focus 100% of their time on their role. This is a critical role in ensuring the smooth and efficient running of the UK office. The Executive Assistant will deliver an exceptionally well-polished and professional service, intelligently foreseeing all needs and seamlessly adapting the delivery of EA support to meet the varying demands of a Worldwide MD. The scope of the principals role means that her EA will regularly be required to communicate effectively in person, on email and by telephone with stakeholders from different high level organisations across the world.

    RESPONSIBILITIES
    You will provide senior-level EA support.

    This role encompasses supporting your principal in all aspects of her life, the majority of which will be work-based but there will be personal matters which you will attend to.

    Manage and filter email access and be the first-line point of contact for anyone wanting to contact her in person or by telephone.
    Proactive, intuitive and exceptional diary management across multiple time zones.
    Plan, arrange and coordinate meetings on behalf of principals, managing the administration, expenses, time sheets and holiday records.
    Booking meeting rooms and venues (ordering catering or equipment as applicable)
    Organise extensive, multiple travel itineraries, transport to and from external meetings and couriers to carry important or urgent correspondence and parcels.

    Communication & Relationships

    Daily interaction in person with top-level management and senior clients as well as their PA/EAs.
    Daily interaction and communication with the team, becoming an integral member of the team.
    This role requires an efficient, proactive, customer-focused approach with an importance on building strong working relationships with other departments.

    The ideal candidate would quickly build rapport and instil confidence in their everyday activities.

    SKILLSET

    Experience of working in an Advertising Agency or with an events/project management background.
    Exceptionally strong PA/EA experience demonstrated by at least 7 years working as a dedicated PA to a member of top level management. C Suite level.
    Highly resilient with a demonstrably strong work ethic, willingness to be adaptable and undertake a broad variety of tasks, ability to be flexible in working additional or unusual hours as and when required.
    Demonstrable commitment to delivering PA support in line with MD’s expectations of Urgency and Accuracy.
    Willingness to be adaptable and undertake a broad variety of tasks, ability to be flexible in working on different global time zones when required.
    Technologically confident, with skills in working with different packages and media options (experience with Key Note and Power point).

    Permanent

    £40,000-£50,000 dependent on experience

  • Industry-Leading Communications Agency - PA to COO and MD

    We have a really lovely opportunity to join this top ad agency as PA to their Chief Operating Office & Managing Director.  This is one of the largest marketing communications companies in the world and offers a comprehensive range of marketing services including advertising, PR, Branding and Identity and Digital.

    They are looking for a dedicated PA to support their COO and MD delivering a speedy, pro-active and reliable service whilst developing a reputation for efficiency and total reliability.  You will also act as a central point of contact PA for them and assist the wider team with ad hoc admin duties.

    Key responsibilities include:-

    Extensive diary management

    Initiating catch ups

    Arranging travel & Accommodation

    Managing expenses and time sheets

    Setting up purchase orders

    Arranging and helping co-ordinate events and conferences

    Creating PowerPoint presentations

    Preparing information for meetings

    Arranging couriers and taxis

    Covering other PAs as and when required

    The ideal PA will have ideally 4 years PA experience and be able to communicate effectively and have good interpersonal skills.  You must have a good sense of humour and a talent for building good working relationships.  The ability to keep calm under pressure and a helpful and proactive approach to work at all times is desired.

    This is an amazing agency to be part of and they really look after their people and reward them generously.  To find out more, please get in touch.

    Permanent

    Up to £35,000 dependent on experience

  • Multi-Award Winning TV Media Company - PA

    One of the UK's biggest and most successful TV Networks is looking for a PA - initially based within the Legal Team - to join their London office.  Working in a very collaborative environment, where PA/EAs hot desk in order to understand the company and integrate themselves within different parts of the business, this role will initially provide support to the General Counsel and Senior Team within the company.

    This is a really diverse and challenging role, in which no two days will be the same.  Duties will include, but are not limited to:

    •    Provides first class PA support to the General Counsel and senior team when necessary
    •    Has complete management over diaries to ensure timely delivery of key priorities and strategic initiatives
    •    Is the focal point of contact and liaison for management
    •    Organise all meetings both internally and externally; including calendar management, ensuring key attendees are present
    •    Prepare necessary documentation and presentations
    •    Manage team room bookings, allowing preparation time when required
    •    Arrange venue hire and travel where necessary, including overseas travel, for team members and external visitors
    •    Manages all incoming correspondence for the legal department
    •    To harness team spirit, including the organisation of team events and activities.
    •    Communicates and collaborates effectively and deal tactfully and confidentially with people at all levels
    •    Organisation and approval of holiday requests, recording sickness and ensuring appropriate cover is arranged
    •    Demonstrates an awareness of the business sensitivities and reflect this in their approaches to problems and issues that arise
    •    Raises Purchase Orders in accordance with financial guidelines
    •    Maintains a professional level of support, a willingness to assist and promotes and displays trust with colleagues
    •    Providing PA cover to other teams as and when necessary.
    •    To take a savvy approach to budgets and resources

    This is such a progressive and forward-thinking company to work for - which will really value your opinions and let you bring new ideas to the table.  To be considered, please get your CV across to us now as they would like someone to start ASAP and hit the ground running.

    Permanent

    Up to £30,000 dependent on experience

  • Expert PR and Branding Agency - Office Manager/PA

    This leading London-based PR and Branding Agency, who have an incredible blue chip client base is looking for a PA/Office Manager to join their burgeoning team.  A split role which will see you both supporting Senior Executives and facilitating the smooth running of the extremely modern Central London offices.  Duties for this position will include, but are very much not limited to:

    •    Stock and set-up for the weekly company meeting every Friday
    •    Organise bi-weekly massages for staff
    •    Act as fire marshal and first aider
    •    Work with a team to organise the annual Summer party for staff
    •    Help organise the annual Christmas party for staff, gather client gift lists and order and update Christmas card address spreadsheet
    •    Manage the annual awards
    •    Liaise and be first point of contact with the facilities, IT, reception, catering and cleaning teams
    •    Ensure that the office is generally kept tidy
    •    Maintain a client switchboard list for reception
    •    Ensure administrative support is provided to the management team and accounts teams as required
    •    Be the first point of contact for suppliers and deal with any issues that may arise whilst maintaining regular contact to ensure value for money and service is provided
    •    Book in meetings for board members, including making reservations
    •    Arrange taxis for staff board members when needed
    •    Couriers are efficiently booked and managed to ensure that all deliveries arrive at their destinations on time
    •    Book travel and accommodation when required
    •    Ad hoc Team and Board PA support

    Working within a wider Network for two specific Agencies, this essential role will see you become a vital cog in the office and see various Agencies rely on your expertise.  This team offers exceptional benefits and really value the opinions of their staff and welcome new ideas.  You must be an exceptional communicator and have an ability to speak to people at all levels as you may be involved with client presentations etc.  To be considered, get your CV across to us ASAP.  This will initially be a six month contract with a view to going permanent if all goes well!

    Permanent

    Up to £27,000 dependent on experience - initial six month contract

  • Essential Advertising and Media Charity - Services Executive

    We have an opportunity for a permanent Services Executive to work for a registered charity that supports the Advertising and Media industries.  This role will provide efficient and effective administrative support to the Services and Talent Team.

    This is a varied role which will work with the Events, Support, Communications & Partnerships Executives and Office Management teams.  Duties will include, but are not limited to:

    Provide day-to-day administrative support to the Support Team
    Establish and maintain trusting relationships with beneficiaries through regular contact
    Prepare and process cases for consideration as part of the grant application process
    Manage the beneficiaries’ annual assessment system and prepare and process review cases for consideration
    Keep up to date on welfare reform
    Maintain relationships with a variety of stakeholders including other charities
    Database management:
    Work with the Services Support Manager to administer awards
    Have an awareness of UK advertising industry news
    Provide general office support
    Ad-hoc administrative support to the Directors
    Ensure full utilisation of the HR system as required
    Responsible for organising training sessions in terms of attendance, reminders, re-bookings, room bookings etc.
    Liaise with other companies to organise training in-house ensuring all training materials are delivered to them on time
    Liaise with delegates ensuring they receive the correct information including locations, timings and reminders.
    Ad hoc support where required

    For a role such as this, within a unique working environment, you will ideally have the understanding of what it is to work within a creative environment.  You must also have the empathy and tolerance it takes to work within the charity space.  To be considered for this extremely rewarding position, get your CV across today!

    Temp-perm

    Up to £26,000 dependent on experience

  • People and Talent Administrator for Full Service Advertising Agency

    ABOUT

    Our client is a full service advertising agency, but with digital capabilities and innovation at its core. Their mission is simply to be recognised as the world's best company at creating meaningful connections using creativity, technology and innovation. They are the most integrated Group in their sector, with most of their creative and media teams sharing the same premises, which are designed to increase synergies and creativity for all their clients. They are the only communications group to have adopted a business model based on collaboration across agencies- building teams appropriate to their client’s needs. They like to think of themselves as the smallest big network in the world. They believe their advantage lies in their combination of small, accountable, multi-skilled teams with networked access to specialists and local market know-how around the globe.


    ROLE

    Working as part of the People & Talent team and reporting into to the Head of People & Talent, the People & Talent Assistant will have sole responsibility for the internal management of the monthly payroll run, starters and leavers, holidays and sickness and handling any ad hoc payroll queries across the agency. You will also have shared responsibility for the administration of contracts, offer letters and amends.


    SKILLS

    Naturally gifted with numbers, you will have an extremely keen eye for detail and be fuelled by a working environment that depends on process and structure. You are comfortable with having autonomy in the day to day aspects of your role, but equally are keen to demonstrate how you can have input into the wider People & Talent initiative over time.

    You will also be responsible for:

    Collating all information for processing payroll such as starters, leavers, changes in salary, season ticket requests, childcare vouchers etc.
    Passing payroll to Head of People & Talent & Financial Controller for final sign off
    Checking all payroll received back from agency Shared Services are correct and amended accordingly
    Creating and maintaining their employee files
    Working with the People & Talent Coordinator to oversee the New Starter set up
    Acting as the ‘go to’ person for any benefit enquiries

    Permanent

    Up to £25,000 dependent on experience

  • Leading London Boutique Media Recruitment Agency - Junior Consultant

    Pulse is a leading Recruitment Agency specialising in the Media, Retail and Luxury Goods sectors.  We are now looking to recruit a Junior Consultant to work alongside the expanding team.  With over 18 years experience as market leaders, Pulse has an exemplary client list of high profile companies.  We are very proud to be working with many of London’s leading companies in the world of Advertising, Television, Music, Film, Publishing, PR, TV, Fashion and Luxury Goods.  Due to the expansion of our business we are now looking to recruit a new member of the team!

    Duties Include:

    Recruitment

    Sourcing and interviewing junior candidates
    Liaising with existing clients
    Taking briefs from clients
    Filling temp briefs alongside the Temps Controller
    Shortlisting and briefing candidates
    Keep temps availability spreadsheet up to date
    Keep temps working spreadsheet up to date
    Ensuring new starter details are kept up to date
    Assisting the Temps Controller with weekly ring rounds to temps and clients
    Chasing temp timesheets on a weekly basis

    New Business

    Researching potential new business leads
    Following up on leads for new business
    Keep new business spreadsheet up to date

    General Administration

    Social Networking – keeping Twitter, LinkedIn, Facebook, Pulse website up to date
    Posting ad copy for recruitment job boards
    Keeping candidate filing up to date
    Keeping abreast of client/industry news
    Preparing pitch documents for new business meetings
    General ad hoc duties supporting the Perm and Temp Consultants

    To be considered, get your CV across to us ASAP!!

    Temp-perm

    Competitive salary and commission scheme

  • Essential Advertising and Media Charity - Partnerships Co-ordinator

    We have an opportunity for a permanent Partnerships Co-ordinator to work for a registered charity that supports the Advertising and Media industries.

    This role will work closely with the Senior Partnerships Manager to successfully deliver against a cohesive fundraising, engagement and relationship management strategy.  You will also be charged with supporting the fundraising and management teams with admin across the full Media landscape.

    Key responsibilities for this role will include Administrative management, relationship management, finance admin and budget assistance.  Duties will include:

    •    Work closely with the Senior Partnerships Manager to deliver against key engagement strategy targets
    •    To manage key administrative processes across the partnership team, including data processing, thank you letters and diary and meeting planning
    •    Helping manage and co-ordinate the end-to-end administrative media donation process
    •    End to end coordination and administration of corporate financial processes
    •    Internal and external calendar management, providing the comms team with relevant website updates
    •    To provide excellent client management over the phone, on email and face to face at various events with all external partners
    •    Liaise internally with the finance team to ensure any payment queries are flagged across the team
    •    Ensuring team and individual objectives are in place and regularly reviewed
    •    Ensuring team are fully utilising the HR system as required and adopting new policies to ensure fair and equitable ways of working.
    •    Ad hoc team support as and when required

    For a role such as this, within a unique working environment, you will ideally have the understanding of what it is to work within a creative environment.  You must also have the empathy and tolerance it takes to work within the charity space.  To be considered for this extremely rewarding position, get your CV across today!

    Permanent

    From £20,000-£22,000 dependent on experience

  • Cutting-Edge Cinema Brand - PA to Directors/Office Manager

    An exciting opportunity has arisen for a PA to support the CEO, FD and Ops Director whilst also taking responsibility for the smooth day to day running of the central office at London’s leading Cinema Group.

    Your personality and approach is as important as your experience. You’ll love this role if you thrive in fast paced, dynamic, results driven environments.

    Key Responsibilities for this include:

    PA to Directors

    •    Diary for 3 Directors
    •    Pitch Support
    •    Extensive travel itineries
    •    Arranging meetings across the agency
    •    Arranging social activities and event planning
    •    Being main point of contact for the team

    Office Manager duties

    •    Ensuring Office is tidy and well maintained
    •    Coordinate deliveries and suppliers
    •    Ensure regular stocks (ordering stationary, food etc)
    •    Organisation of team events


    Experience Required

    •    Excellent writing and communication skills
    •    Flexible , hard-working and personable
    •    Excellent organisational and interpersonal skills
    •    Advanced Microsoft Office skills
    •    A team player with a strong work ethic
    •    Proactive and excellent organisational skills

    To be considered, get your CV across to us ASAP and don't miss out on this unique position!!!

    Permanent

    Up to £32,000 dependent on experience

  • Globally-Renowned Talent Management Agency - Office and Marketing Co-ordinator

    A dynamic, varied and fast paced role for a super-organised individual in a Creative Sport and Entertainment Talent Management Agency ideally suited to someone who has worked in a talent environment before.

    Duties for this Office and Marketing Co-ordinator role will include, but are by no means limited to:

    Main point of call for office calls
    Welcoming guests and showing them to meetings
    Ordering catering and refreshments when required for meetings
    Sourcing and managing rolling Interns
    Some diary management and PA support when required.
    Updating Website and ensuring client Biogs are updated
    Sending out Client monthly newsletter
    Responsible for Client or external company events
    Working with Chairman's EA on company offsite
    Creating and updating company portfolio books
    Heading up the internal event Team to ensure regular gatherings and implement ideas to enhance the office environment
    Ordering stationary and company drinks and sweets.
    Working with office services and IT to trouble shoot any office issues
    Overseeing any office moves
    Looking after company social accounts
    Helping with recruitment of roles
    Creating Presentations when required
    Updating company handbooks
    Ad hoc duties

    Key Skills:

    Excellent organisational ability
    Creative and ambitious
    Working with urgency and to deadlines
    Strong communicator and relationship builder with great people skills
    Team player – content working within a buzzy, hands-on office
    Self-motivated with the ability to work autonomously
    High quality written skills and strong spelling and grammar
    Ability to multi task and prioritise; excellent time management
    Strong work ethic
    Tenacity
    Discretion and confidentiality

    To join this welcoming and fun team, in a role where you will be tasked with so much and no two days will be the same, get your CV across to us ASAP and don't miss out!#

    Permanent

    Up to £26,000 dependent on experience

  • Personal Assistant at Global PR and Integrated Communications Agency - maternity cover

    ABOUT

    The successful candidate will be an established PA with team support experience, ideally gained within an agency environment. They will also be an established PA with significant experience supporting multiple senior stakeholders within an agency or creative media environment, where the ability to manage competing priorities to tight deadlines, complex diary and travel management, proactivity and flawless attention to detail is essential to thrive.


    RESPONSIBILITIES

    PEOPLE

    Build and maintain effective relationships with senior Executives and their respective PA’s; other senior business managers their respective PA’s, and key clients and suppliers
    Demonstrate a helpful, efficient and resourceful manner with all of above, maintaining confidentiality at all times

    PA

    Email and Call Management:

    Comprehensive, pro-active email management – oversee and action where appropriate
    Organise inbox (filing, flag for action, delete) and ensure both MDs are armed with relevant documents and emails in advance of meetings
    Answer telephone and screen calls or re-direct/action as appropriate

    Diary, Travel & Meetings Management:

    Comprehensive, pro-active diary management for MDs – which includes organising meetings and appointments (internal and external), schedules, travel itineraries, currency and VISA arrangement where necessary. Pro-actively re-schedule internal meetings if it is observed that a previous meeting has over-run or there is a diary clash
    Order currency and manage travel for senior team members as necessary
    Prepare any relevant information for meetings. Ensure everyone is fully briefed on meetings they have been invited to with correct documents, preparation required, agenda, etc.
    Arrange room bookings and catering. Ensure room is properly set up (e.g. agenda and other papers are printed, technology/flipchart/necessary equipment is set up, catering arrangements have been fulfilled and room is presentable to receive guests)
    Ensure external guests are met and well taken care of, notifying reception in advance of any expected visitors.

    General Admin:

    Open and sort in-coming mail. Answer correspondence and forward post where appropriate
    Oversee general administration for the sector head and team. Manage timesheets for MDs and expenses, (complete with job numbers). Manage petty cash, holiday, lieu days and sickness records (and forward to HR/Accounts where appropriate). Manage PO requests. Generate supplier PO numbers as directed
    Manage divisional team database, ensuring monthly emails are sent and contact details are up to date. Manage all necessary follow-ups with the divisional contacts
    Manage expense submissions for the MDs number two
    Approve all holiday requests confirming MD sign-off
    Create and maintain filing systems (hard copy and electronic) for a range of documents including, but not limited to, client files and new business pitches/creds
    Order teas, coffees, lunches and other refreshments for corporate hospitality and business meetings on behalf of sector head. Book restaurants as required
    Document writing/compilation: minutes of meetings; support in preparing monthly Divisional Meeting presentations; collation of credentials and case studies, as directed
    Document production/collation and formatting (PowerPoint /Word)
    Plan and prepare/send agenda for fortnightly (Sports) and weekly (CPG) Management Meetings. Take minutes and action follow-ups

    Support for HR Function within the sectors:

    Log details of birthdays/leavers/maternity leave and organise celebration/occasion activity – as appropriate
    Ensure all staff contact details are up to date and inform HR of any changes

    Support new starters:

    Liaise with HR, Systems and Facilities ahead of new joiners’ start date to locate and set-up a desk, phone, inbox and Blackberry/laptop if appropriate. Make sure desk is set up with stationery basics and provide Welcome Pack
    Ahead of start date, check with MD to see whether “meet the team” drinks need to be set up and organise accordingly. Support assignment of Line Manager and Buddy for all new starters
    Greet new joiner on Day One and take responsibility for their orientation (desk, toilets, photocopiers, how to use the phone). Organise a tour of the team and building and make introductions
    Co-ordinate new starters’ diary and make sure they have a meeting with HR; Finance; Maconomy; CEO and Sector Heads
    Manage intern and work experience requirements plus all aspects of their identification, selection and day-to-day management
    Organise and schedule performance management meetings and obtain feedback as instructed by MDs
    Ensure timesheets for the team are accurate and up to date in support of Account Leads

    Divisional Events:

    Proactively manage diary of events; arrange and book venues as appropriate
    Support the logistics for events (internal/external). Liaise with relevant suppliers and organise all necessary refreshments and equipment as required


    ATTRIBUTIONS

    Extensive PA experience (including email/diary/complex travel), ideally supporting multiple senior stakeholders
    Commercial awareness and an understanding of the creative media industry
    Proactivity and the ability to manage competing priorities at pace
    Discretion, diplomacy and initiative
    Add-value, positive attitude with the desire to immerse yourself in a challenging but rewarding support role
    Flawless attention to detail
    Solid Office skills; Word, Microsoft Office, Excel

    MATERNITY COVER

    Up to £35,000 dependent on experience

  • Award-Winning Creative Advertising Agency - Receptionist/Exec Assistant

    Our renowned creative client, who are growing globally, is looking to expand their team further with a new Receptionist, who will also act as an Assistant to their CEO and Creative Director. Working as the first point of contact for this funky and innovative agency, who value everyone's ideas, this role will see you:

    - Meet and greet clients and visitors and clients

    - Answer/screen/direct incoming calls

    - Keep abreast of any staff movement in and out of the office

    - Organise couriers and taxis

    - Assist with ECD and CEO whenever required

    - Liaising with IT support and contractors

    - Handle all incoming mail and deliveries

    - Ensure all stationery is well stocked

    - Order in all refreshments for meeting rooms

    - Keep all meeting space tidy

    - Maintain the reception area to an impeccable level at all times

    - Ad hoc wider team assistance when required

    For this role, which will see you become a vital cog in the way the Agency runs, you must make your reception area a welcoming and lively environment for visiting clients, visitors and staff members. You must remain cheerful and display a willingness to help at all times, while displaying a keen eye for detail. It is essential that, with the split nature of this role, you must ensure that both sides of the job are on an equal footing.  You must be able to hit the ground running and demonstrate initiative in your work. To be considered, please get your CV across to us today!!

    Permanent

    £20,000

  • Legendary Creative Ad Agency - Receptionist

    One of the world’s leading and most creative advertising agencies is looking for a receptionist to join their dynamic front of house.  Based in beautiful offices in the heart of London, this really is a most desirable agency to become part of and offers an amazing working environment.

    Job Outline:

    To serve as a coordination point between the internal operations of the agency and the external world of their clients, remembering that the Receptionist is the first front line person.

    To answer all Switchboard calls in a timely and professional manner, following the general standards and procedures.

    To provide professional support to the Operations, ensuring that company standards are maintained and that client expectations are met within the agreed objectives for the location.

    Reception Duties:

    The main day-to-day job duties include, but are not limited to the following:

    • Answer the telephone (main switchboard and reception) in a polite, friendly and professional manner at all times to agreed standard.
    • Meet and greet clients and visitors (including offering drinks and making them feel welcome) and to inform relevant parties of their arrival.
    • Register all arriving clients following security policies and procedures.
    • Keep a track of your guests, know who they are waiting for and which meeting room is booked for them.
    • Up-keep the general reception area.
    • Have full knowledge of the Room Booking System
    • Ensure meeting rooms are tidy, stationary stocked and correctly set up for upcoming meetings.
    • Maintain a comprehensive and accurate working record of room bookings.
    • Take bookings for meeting refreshments, breakfasts and lunches.
    • Check next day’s bookings & make amendments as necessary.
    • Serve as an information source for clients.
    • To report any faults in meeting rooms and Reception areas.

    Office Duties:

    The main day-to-day job duties include, but are not limited to the following:

    • Office service admin (Outlook photos, staff movements, update telephone lists).
    • Ad hoc administration support.
    • Service helpdesk (log faults, repairs, liaise with IT support when required).

    Hospitality Duties:

    The main day-to-day job duties include, but are not limited to the following:

    • Working with the Catering Department to ensure Hospitality services are delivered correctly to all meeting rooms (including clearing of rooms where necessary).
    • To provide an excellent standard of client service.

    Essential skills:

    • 5* Reception skills
    • Well Presented and immaculately groomed at all times.
    • Polite, tactful and diplomatic
    • Energy, Confidence and enthusiasm
    • Ability to work under pressure
    • Able to communicate in a calm professional style
    • Excellent telephone manner and interpersonal communication
    • Customer and Client focused
    • Able to pre-empt a situation
    • Reliable, Flexible and adaptable

    Benefits:

    • Scope for Development & cross training at other sites
    • Learning and Training Opportunities

    To be considered, get in touch ASAP and don't miss out on this fantastic opportunity.

  • Leading Global Media Agency - Travel/Team Assistant

    An exciting opportunity has arisen for an enthusiastic and organised individual to join this Global Media Agency as a Team Assistant.  You will provide pro-active and efficient admin assistance to their staff.

    Key responsibilities will include:

    • Manage all room bookings
    • Daily room checks to free up valuable meeting space when no longer needed.
    • Booking rooms with catering.
    • Book conference call lines.
    • Add guests to the buildings visitor management system.
    • Book  travel requests inclusive of Taxis, Trains, Flights & Hotels following approval guide lines.
    • Ordering of flowers / champagne upon request.
    • Assist Operations Team with events when requested.
    • Create daily guest Wi-Fi passes.
    • General Admin.
    • Other Ad Hoc duties as requested.

    The ideal person?

    • Do you pride yourself in delivering great customer service?
    • Are you friendly, approachable, helpful?
    • Interested in media?
    • Want to work in a great office environment?
    • Good communication & organisational skills?
    • Good problem-solving skills & ability to multi task?

    They are looking for a candidate who is enthusiastic about customer service with an interest in media. Experience of working within an office environment would be preferable but not essential as full training will be given to the right candidate.  This is initially being offered on a 6 month contract.

    Initial six month contract

    £21,000 per annum

  • Exciting New Start-Up FinTech - Resourcing/HR Assistant

    Reporting into the Head of HR and working as part of a team of 4, the role will be responsible for ensuring the smooth day to day running of the HR & Resourcing team through providing proactive administrative support.

    Duties: -

    HR Administration

    • To be the first point of contact for all employees, consultants and contractors for HR related queries.
    • Manage the on-boarding and new starters’ process such as first day induction meetings and checks.
    • Production of contracts, offer letters and change letters
    • Manage the administration of Employee paper and electronic files.
    • Assist with leaver administration - acknowledging receipt of resignations, and issuing standard leaver correspondence, conducting exit interviews.
    • Assist with managing HR processes including Maternity, Paternity, on-boarding etc. to ensure the smooth administration including conducting initial meetings with employees, preparation of correspondence, calculation of dates/holiday allowance and suspending/reactivating system access etc.
    • Support general HR administration including collating information in response to requests for and from employees, preparing standard/ad hoc correspondence, organising meetings, booking venues and ordering refreshments, as required for internal and external clients and interviews, where applicable.
    • Ad-hoc Projects as required

    Resourcing

    • Providing administrative assistance to the Technology Recruitment Lead.
    • Sourcing candidates, CV sifting through direct sources or via LinkedIn.
    • Assist candidates & hiring managers through interview feedback
    • Liaising with agencies
    • Ad-hoc Office Support


    Key skills and experience include: -

    • Proficient IT skills in MS Word, Excel and PowerPoint
    • Excellent communication and interpersonal skills
    • Previous administrative experience
    • Drive and passion to learn as many new processes and skills as possible
    • A confident approach, and able to sensitively engage with stakeholders at all levels within a business
    • Trust worthy & reliable
    • Excellent attention to detail
    • Proactive, highly organised and precise with their work
    • Any prior HR / Project experience beneficial

    This is a great opportunity to fully utilise your skills and learn all aspects about HR and Resourcing in this dynamic and fast-paced and exciting environment.

    Permanent

    From £25,000-£28,000 dependent on experience

  • Dynamic FinTech Business - EA to Founders

    The Executive Assistant will support the high-profile leadership team consisting of - Executive Chairman, CEO and Product Director. Working in a fast-paced start-up FinTech business, the role will be responsible for managing and co-ordinating all Leadership Team activities, coordinating meetings (internal and external), liaising and building relationships with clients, booking travel and processing expenses.
    They are looking for a proactive and bright team player who has excellent organisational abilities as well as first class written and communication skills with a positive and proactive attitude.

    Responsibilities:

    •    To provide support to the Senior Leadership team in delivering overall strategic objectives.
    •    To act as the ‘gatekeeper’, filtering queries via email, telephone and in-person, managing people’s expectations.
    •    Extensive Inbox management, highlighting key actions and processing work independently where possible.
    •    Day-to-day management of the senior Leadership Team's diaries and meeting schedule.
    •    Setting up Business Planning meetings and coordinating all meetings in support of team efficiency; working with the Leadership Team to ensure the teams meet business planning targets
    •    Arranging Management meetings for the Senior Leadership team (including external client meetings and internal meetings)
    •    Extensive liaison with internal and external stakeholders of various levels on behalf of the Leadership Team
    •    Tracking and ensuring commitments and obligations arising are tracked and progress is captured and communicated through multiple communication and social media channels.
    •    Supporting the Leadership Team to prepare information for all meetings, presentations and any other ad hoc requirements
    •    Producing relevant business material using Microsoft PowerPoint, Keynote and other tools
    •    Updating the Leadership Team on any arising issues
    •    Administration of all travel requirements for the Leadership Team
    •    Administration support for all expenses in line with internal processes
    •    Take on and complete tasks such as collating updates, reports and gathering information from colleagues across the company
    •    Aiding with event organisation such as office parties, client events etc.

    Requirements:

    •    Demonstrable high levels of integrity and desire to make a positive impact within the business and society.
    •    An enthusiastic self-starter who looks for new ways of working, explores best practices and delivers imaginative approaches to communication challenges.
    •    An enthusiastic team player excited by the prospect of being a key member of the company
    •    The flexibility to work additional/out of hours as necessary to fulfil the requirements of the role and meet the business needs.
    •    Demonstrable high levels of integrity and desire to make a positive impact within the business and society.
    •    Ability to manage complex and highly confidential information
    •    Excellent communication skills and an outgoing personality
    •    Knowledge of advanced MS Office applications, including Word, Excel and Outlook
    •    A high degree of personal organisation and self-management
    •    Comfortable when working to tight deadlines, and able to turn work around within a short time span where demands are liable to change at short notice

    This company really looks after its people and offers a lovely working environment in stunning offices in the heart of London.

    Permanent

    From £50,000-£60,000 dependent on experience

  • Unique Creative Innovation and Brand Agency - Senior Receptionist

    Our client is a fast-paced and one-of-kind Agency who focus on a unique blend of trend forecasting, consumer insight, brand strategy and innovation.  A leader in their field and constantly looking to grow and inspire, they are now looking for a Senior Receptionist to join their front of house team.  In a role where no two days will be the same, this is a more quirky Front of House position that most others in London.  You will be charged with driving forward the culture of the business and improving this element even further so that each day coming to work will be different and compelling.

    Duties for this essential position for the business will include:

    Answer and forward incoming calls that come into the switchboard
    Greet visitors and notify relevant members of staff that their visitors have arrived
    Ensure the reception area is tidy and efficient, including the communal areas
    Manage the calendar for meeting spaces, booking rooms for meetings and keeping
    them tidy and well-presented
    Organise staff events - including the Christmas party and sports days
    Hospitality assistance for events and entertaining (sometimes out of hours)
    Manage and help qualify external third party venue hire enquiries
    Making the environment a most welcoming and helpful place for the rest of the team
    Arrange and log taxis and other ad hoc travel
    Order stationery and general supplies for the company
    Ensure all communal supplies are fully stocked – tea, coffee, towels, crockery
    Organise the laundry service
    Manage ad-hoc requests from Directors

    In this pivotal role you must be willing to go the extra mile and work alongside other members of the team to ensure that all needs are met and exceeded.  They really do have a unique working culture at this Agency and really value talent!  To be considered, get your CV across to us today and don't miss out on the opportunity of a lifetime!

    Permanent

    From £21-£25k dependent on experience

  • World-Leading Media Agency - PA/Team Assistant

    Working for a leading Media Agency as a PA to 2 Managing Partners, you will also be the Team Administrator to their teams.  This is a lovely agency based in the heart of London who really look after their people and encourage their professional and personal development.

    Key Responsibilities:

    Give high level support to the Team Lead
    Pro-active/Extensive diary management
    Liaise with Clients on behalf of Partners
    Co-ordination of complex travel, adhering to both the mindshare/client travel approval process
    Visa applications and passport renewal
    Arranging internal and external meetings/room bookings and in-house catering
    Setting up conference calls over various time zones
    Booking visitors on system/greeting guests
    Ad Hoc inbox management
    Maintaining contact databases
    Document editing/creation
    Sourcing external venues
    Processing expenses and timesheets
    Taxi bookings

    Key team assistant responsibilities:

    Managing New starter/Leaver process
    Worldwide travel booking, adhering to both the mindshare/client travel approval process
    Visa applications and passport renewal
    Tracking sick days and overseas visitors for team members
    Ad hoc PA duties (binding, printing etc)
    Liaising and working with IT/Facilities/Reception/Hospitality teams

    Required Skills:

    Previous experience working as a PA in a fast-paced environment essential
    Experience booking complex international travel
    Strong attention to detail, accuracy and consistency
    Confidentiality, tact and discretion
    Confident dealing with people at all levels
    Able to exercise good judgement
    Remains calm and deliberate under conditions of pressure
    Highly organised and thrives working in a busy environment
    A quick learner who enjoys overcoming challenges
    Great communicate skills, both oral and written
    Proficient in Microsoft Office: Outlook/Word/PowerPoint/Excel
    Strong team player, with collaborative working style

    Send your CV over immediately to be considered!

    Permanent

    From £29,000-£34,000 dependent on experience

  • Globally-Renowned Talent Management Agency - Agent Assistant

    A dynamic, varied and fast paced role for a super-organised individual in a creative Sport and Entertainment talent management agency ideally suited to someone who has worked in an office environment before, is ambitious and either has experience of or wants to work in talent management.

    The role

    Your support will involve multi-tasking, organization and commitment in a fast paced environment and this will regularly entail organizing company events and Agents' diaries.

    You have experience in solving problems whilst remaining calm under pressure and keeping the office running smoothly. The right candidate needs to bring previous experience.

    You will ensure that office equipment is maintained, relevant records are up to date and that all administration processes work effectively.

    Responsibilities

    Using a range of office software, including email, spreadsheets and databases, managing existing and developing new filing and admin systems such as record management.

    Organising office layout, maintaining supplies, equipment and the general condition of the office, handling repairs/improvements with building services and all IT and phone issues.

    Overseeing new hires, training and induction, checking press daily for coverage of clients and occasionally the management of social media. Also the company website and monthly client newsletters.

    Setting up meeting rooms, answering phones, taking messages, organising travel, documents and couriers, forwarding relevant emails to agents and actioning requests.

    Desired skills and personal qualities:

    Aside from excellent organisational, communication and time management skills, you can prioritise tasks and work under pressure, liaising well with others and delegating tasks. Your previous Office Management/Assistant experience will have included some client facing, exposure to high profile personalities and, ideally, event management.

    Your IT skills: Advanced Outlook diary management, intermediate to advanced knowledge of Word, PowerPoint, Excel and keynote. Excellent written English, proofreading and good spelling and grammar.

    Permanent

    Up to £26,000 dependent on experience

  • Global Marketing and Media Agency - People Co-ordinator

    Our client is a 21st Century marketing agency that believes it takes an experience to build brands.  None of this can be achieved without investment in people and culture and they live by this. This is a fantastic opportunity to grow and develop your career in a business that truly puts its people and their development first, working with, and learning from, passionate and forward-thinking people experts.

    The People Team exist to enable, empower and support others to unleash their potential bringing about an unmatched employee experience.

    As the People Coordinator, you are a central lynchpin to the HR and recruitment experts headed up by the Global Head of People and Development. You are the first point of contact for the people in Europe; providing generalist HR administration and assistance across the London and Paris offices. You will be managing the coordination and administration of all aspects of the employee lifecycle welcoming new employees, setting up training courses, managing payroll and providing coordination support around wellbeing, benefits and beyond. You’ll be encouraged put forward your own ideas at every opportunity.

    Any day may involve Payroll, Benefits, Pensions, salary reviews, bonuses, starters, leavers, HR systems, contracts, compliance, turnover, sickness stats, engagement, on-boarding, Induction, Learning & Development courses, events, and initiatives.

    We’re looking for someone with fundamental experience within a fast paced administration role (ideally from a HR function).  You must be passionate about working with people and have knowledge of employment law, payroll and benefits management. You must be reliable, trustworthy, with heaps of integrity and confidentiality on all people matters.  You will have good IT skills, with experience using HR systems and able to learn bespoke ones too and have very strong Excel skills, ideally at Intermediate level

  • Global Media Giant - Executive Assistant

    Operating in over 100 countries, this company is one of the world's largest global communications groups, who are committed to being the world’s best company at creating meaningful connections between people and brands through creativity, media and innovation.

    They are looking for an EA to support 3 Executives at C-Suite level in the department in any way possible to ensure their day runs smoothly and is stress free. This includes completing all administration and any other task assistance they may require of you.

    RESPONSIBILITIES

    Extensive calendar, schedule and inbox management for each exec.
    Looking after all travel bookings, including complex international itineraries and visas.
    Organising client meetings and arranging entertainment - providing a first-class service for every client.
    Help organise staff events.
    Managing and submitting all expenses.
    Ensuring any internal or external meetings run smoothly and are well organised and prepared.
    Ensuring all external visitors are well looked after.
    Assisting with agenda planning and presentation preparation.
    To protect the exec’s time by being the ‘gate-keeper’ when necessary.
    Assisting with any ad-hoc projects from the Agency.
    Prioritising work and deadlines when under pressure.

    IDEAL EXPERIENCE

    3 years' previous experience at a senior level.
    Experience previously managing more than one Executive
    Experience in a fast-paced, busy environment.

    CHARACTER

    Confidence and gravitas.
    Highly energetic and positive.
    Bold, brave, someone who is not afraid to give their opinion or contradict.
    Trustworthy and able to deal with confidential matters.
    Proactive, reactive and able to pre-empt things before others.
    A good sense of humour.
    Accountable and responsible.
    Willing to learn and eager to improve.

    Permanent

    Up to £40,000 dependent on experience

  • Media/Creative Temp Roles

    If you are looking for flexible temporary work, build up your experience or to keep busy while you look for the perfect permanent job, we can help at Pulse!

    We are always looking for immediately available candidates for our creative media and fashion clients. All levels of admin/support roles are on offer:

    • Runners/Receptionists
    • Team Assistants
    • PA/EAs
    • Office Managers
    • HR (all levels)


    Competitive hourly rates dependent on the level of each role - and in the best companies in London!

    Get your CV over to us asap and see what we’re working on now to admin@pulseltd.co.uk

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  • Temporary/Contract Roles - Reception, Team Admin, PA, EA - within the creative Media Industry

    If you're immediately available and looking for temporary or contract roles within some of London's leading media companies, (advertising, marketing, PR, TV, film, post production, fashion) don't hesitate to get in touch!

    I am recruiting for roles at all levels, from runners & receptionists, team assistants, PAs and EAs - hourly rate depending on the role.

    Temporary

    Hourly rate is equivalent at all levels.

    Send your CVs to admin@pulseltd.co.uk

Join Pulse

Register

We exclusively represent many of London’s leading creative and media companies. If you would like to register as a candidate, please call us or email CV to recruitment@pulseltd.co.uk

Testimonial

"Joining Pulse has been my best career move to date. I set my sights high and, not to be daunted, the team at pulse did everything in their power to help my (somewhat ‘overambitious’) dream become a reality. Thanks to their dedication to my cause and their unwavering support, I have landed my dream job at Saatchi & Saatchi and couldn't be happier. I couldn't have done it without them and would like to take this opportunity to thank all of the team for all their help in getting me here.."

Bonnie O'Hara