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  • Incredibly Creative Award-Winning Advertising Agency - Head Receptionist

    Our client is a cutting-edge, world-renowned Advertising Agency and they are looking for a Head Receptionist to look after this very busy area. The role of Head Receptionist is an integral role within this vibrant Agency. The successful candidate will be responsible for the smooth running of the reception function on a daily basis. You must maintain a good general knowledge of all Agency business, organisation, people, policies, procedures and structure. Duties will include:


    - Owning the reception area and to ensure that each visitor has a positive experience during their short time in the reception area

    - Ensuring that all calls are handled in a professional and friendly manner

    - Announcing calls before putting them through internally when possible

    - Meeting and greeting visitors in a friendly and welcoming manner

    - Answering external calls or those through main switchboard; route and respond to enquiries as appropriate.

    - Providing meeting support including scheduling meeting rooms or arranging catering.

    - Performing administrative tasks such as, but not limited to, photo copying, preparing and sending faxes, booking taxis, ordering flowers and supplies, as necessary.

    - Receiving and announcing packages from couriers

    - Liaising with head office departments including facilities, catering and human resources.

    - Proactively ensuring that all new joiners are collected in a timely fashion on their first day

    - Keeping the booking schedule for Senior Management

    - Working as part of a team to organise agency initiatives and events

    - Responsible for ordering stationery for Reception as required

    - Arranging lunches for internal training courses

    - Ensuring the reception area is presented to a high standard at all times

    - Raising POs

    - Ensuring telephone and contact lists are up to date


    For this diverse and challenging position, you must be bright, articulate and customer focused while remaining personable at all times. A positive and happy attitude is essential for this crucial role, which will see you become the 'face’ of the Agency. Previous experience of working within a similar position in a comparable, fast-paced environment is ideal. You must have excellent MSOffice and communication skills and display the ability to juggle a variable workload. To be considered, get your CV across to us today!!

    Permanent

    Up to 32,000 dependent on experience

  • Unique Media Agency - Human Resources Manager

    Our client, a world-renowned and unique Media Agency, is looking for a HR Generalist to join the team and take on the role of HR Manager. Working with a team of dedicated and talented people, this fun and constantly-evolving working environment is looking for someone to lead the HR team and implement some of the brilliant ideas the creative team have. They want to be the best in their field and the role will encompass all aspects of supporting their people to bring the best our of them so they thrive.



    Duties for this role include, but are not limited to:


    Recruiting talent across all departments and managing external recruitment relationships

    Responsibility for induction process and arranging buddies/friends for new starters

    Putting retention plans in place

    Ensuring policies, procedures and Staff handbook are up to date and accessible

    Managing annual appraisal process for the Agency - approximately 30 people

    Managing all training needs – helping assess what is needed for individuals

    Managing any employee related issues

    Reviewing and ensuring pay and rewards are fair and compelling

    Liaising with external professional support if required

    Focusing on Health and Safety – as much on mental as physical health

    Working with our preferred partners on personality profiling and communication styles

    Engaging in dedicated Inclusion, Diversity and Equity group

    Ad hoc HR duties as and when they arise

    This is a varied, end-to-end role in which no two days will be the same. You must have a passion for all things HR and People and and passion for Diversity and Inclusion. To be considered, your communication skills must be excellent and extremely proactive - helping to inspire your team! To be considered, get your CV across ASAP.

    Permanent

    From £40,000 - £50,000 dependent on experience

  • Legendary Advertising/Comms Agency - Head of Learning and Development

    Our client, one of the most legendary and well-renowned names in the Advertising and Communications world, is looking to take on a Head of Learning and Development to support their London office.  Working alongside the Head of People and acting as a key partner for the Agency, this role will see you implement key strategies, build strong, proactive working relationships and be involved with the creation of essential projects.


    As a Team Leader within the Agency, duties for this position will include, but are by no means limited to:


    Supporting the Head of People

    Partnering with the Head of People and business leads to create and deliver the learning strategy

    Play a part in the Global L&D Community, sharing best practice and leaning into Global Projects

    Lead the L&D team to drive a Learning Culture

    Line managing the L&D Business Partner to deliver results

    Sourcing external learning trends that can benefit employees

    Working with, and identifying, external partners to deliver the best learning experiences

    Partnering with the Finance community to control L&D budget

    Working with the business to ensure all emerging talent is secured and supported

    Play an active role on the Inclusion Board - assisting and furthering DE&I strategy

    Working with the Comms team to promote successful learning activations, to drive forward brand

    Ensure L&D plays it’s part in delivering for the business

    For this exciting role, you must be passionate about L&D and willing to go the extra mile to ensure results come to fruition.  You must be a team player with excellent organisational capabilities, with outstanding written and verbal communication skills.  You should be confident and able to put any key structural changes into play.  To be considered for this great position, get your CV across to us today - and don't miss out!!

    Permanent

    £75k-£85k dependent on experience

  • Oscar-Winning Global Post-Production Giant - Client Services Manager

    Our client, one of the leading lights in the world of Post-Production, are looking for a forward-thinking Client Services Manager to join their London team.  In an exciting, newly created position, this role will be central to the running of an extremely busy and collaborative studio environment.  Working closely with the Facilities and Events Teams, this role will include duties such as:

     

    • Manage Events, Reception, Runners, Staff Kitchen, Baristas
    • Manage & support the delivery of front of house services to a very high standard
    • Co-ordinate internal/external Events through inception to delivery - and managing budgets for these Events
    • Lead Events committee and engage with key stakeholders
    • Mentor and develop Runner teams
    • Co-ordinating recruitment for Runner team and manage the Runner programme - including training and processes
    • Ensure client spaces are maintained to highest quality
    • Oversee smooth running of staff evening/weekend events/meals
    • Ad hoc support for all teams

     

    To succeed at this role, you must have previous experience working within a fast-paced, client-facing environment.  Working well under pressure and being able to communicate with people at all levels is essential for this, as is an ability to multitask and prioritise.  A can do attitude and ability to work within a team is also key!  To be considered, get your CV across to us ASAP!

    Permanent

    Up to £35,000 dependent on experience

  • Iconic Creative Advertising Agency - PA to Production Team

    This award-winning Advertising Agency are looking for a PA to support the Chief Production Officer, Head of Production and team.

    Duties will include:-

    ● Diary support where relevant for the production leadership team

    ● Appraisals - assisting HODs on running appraisals

    ● Department meetings

    ● Manage the talent sourcing process

    ● Manage the calendar for the 3 Production meeting rooms

    ● Planning department days out and social calendar

    ● Co-ordinating the holiday cover chart

    ● Provide PA support to other Heads of Department where required

    First class communication skills

    Previous PA experience

    High attention to detail and very high standards

    A positive and friendly personality

    To be considered, get your CV across to us now and don't miss out!

    Permanent

    Up to £35,000 dependent on experience

  • Award-Winning Creative Design Studio - EA to Senior Management Team

    Our client, a creative and disruptive Design Studio who collaborate with some of the biggest brands in the world, are looking for an ambitious and forward-thinking PA/EA to join their London Studio and support their Founding Partners and Senior Partner.  The role would suit a proactive self-starter who is passionate about making a difference in a creative environment.


    Duties will include:


    Quickly building strong relationships with Senior Management Team to understand the optimum ways of working of each.

    Influence and define an optimum week for them, balancing their needs of what they would like to be doing

    against what they need to be doing.

    Reviewing weekly priorities, ensuring full understanding of what they need to be doing and trying to stay one step ahead.

    A proactive approach to diary management, ensuring an element of flexibility is built within.

    Manage and filter various meeting requests asked of them, proactively identifying solutions in the event meetings and requests cannot be met.

    Understand (with depth) and show an interest in client and projects in order to prioritise their time effectively.

    Build and maintain strong relationships with existing and new clients

    Act as the first point of contact for the Studio

    Manage and co-ordinate travel arrangements and logistics - flights, Visas, hotels, itineraries

    Support ad hoc projects and events

    You should have proven experience as a PA, preferably in a creative or fast paced environment. An understanding of how creatives think will be advantageous. Exceptional communication skills, both verbal and written, with the ability to adapt to different internal and external stakeholders, are essential for this role. You should display the ability to use upmost discretion, even in difficult circumstances, ensuring information you are privy to does not extend into the wider Studio, with a personable and positive attitude.  To be considered, get in touch now!!

    Permanent

    Up to £45,000 dependent on experience

  • Expanding Independent News Service - Assistant to the Office of the Editor

    This company is breaking the mould of new journalism. The role will support the Editor and Co-Founder and the Managing Editor in every way necessary. With some home and office management, impeccable attention to detail, discrete and confidential, drafting professional and polished communications.

    Helping with fast paced, complex diary management involving colleagues, senior clients, political advisors, industry leaders, building strong relationships. Family admin, Paying bills, booking holidays, school activities, household repairs, family events and dinners. Global travel, detailed itineraries, expenses, highly confidential information and documentation with discretion and professionalism at all times.

    You will need to foster strong internal and external relationships, and possess a good ability with all Microsoft Office packages –

    Competitive salary - 28 days holiday plus bank holidays - Private Healthcare - Life Assurance - Group Income Protection - Cycle to Work Scheme - Interest free season ticket loans - Birthday off work - Free snacks and drinks in the newsroom.

    LONDON-based, 4 days in the office, 1 day WFH

    Permanent

    From £35,000-£50,000 dependent on experience

  • Leading Global Advertising and Media Giant - Events Assistant

    Within this world-class Media Agency, who are based in beautiful offices in Central London, the Events Assistant role is to support the Events Manager in ensuring all events run smoothly, that they are excellently executed and that the guest/hosts are left with a brilliant, long-lasting impression of the efficiency and slickness of the Agency and location.


    Duties for this role will include -


    To support the Events Manager with Events taking place within the building

    Liaising with clients and employees through email and face to face

    To book site visits and host tours for upcoming events

    Looking after the Events calendar, making sure all bookings are taking place and they have everything they need

    To book rooms for the events and book the relevant catering.

    To make sure that Concierge and Reception are informed of any visitors that are coming to meet the events team for either an event or a site visit

    Making sure that the conference rooms are in the immaculate state and report any issues to wider team.

    Reception cover for lunches/holidays

    Shuffling room bookings around to fit in events/last minute meetings and pitches

    Attend weekly New Business meetings and make sure the right steps are taken to ensure a smooth pitch process

    Proactively booking bar nights, manicure and other pop-up activities

    Organising Christmas parties and Office/Reception Christmas decorations

    Working in this amazing office space, alongside an established Events team, this collaborative role will suit someone who is keen to grow within Events and understand what it is like to work in a team.  You must have excellent communication and organisational skills - and be happy to take on any task, big or small!

    £28,000-£31,000 dependent on experience

    Permanent

  • Advertising and Media Charity - Partnerships Executive

    We have an opportunity for a Partnerships Executive to work for a registered charity that supports the Advertising and Media industries. This role will work closely with the Senior Partnerships Manager to ensure retention and growth of media and corporate donations and relationships, through high levels of account management, personal relationship building, coordination, and delivery.  You will also support the Partnerships and wider Fundraising Teams on technical and logistical aspects of physical and virtual event delivery.

    Key responsibilities for this role will include Administrative management, relationship management, finance admin and budget assistance. Duties will include:

    To deliver high levels of relationship management by engaging externally with a small group of agencies and media owners, with a focus on new business

    Project manage key events and senior client Partnerships

    Work closely with the Senior Partnerships Manager to deliver against key fundraising and engagement strategy targets, to ensure budget forecasts are met

    To manage key administrative processes across the partnership team, including data processing, thank you letters and diary and meeting planning

    Helping manage and co-ordinate the end-to-end administrative media donation process

    End to end coordination and administration of corporate financial processes

    Internal and external calendar management, providing the comms team with relevant website updates

    To provide excellent client management over the phone, on email and face to face at various events with all external partners

    Ensuring team and individual objectives are in place and regularly reviewed

    Ensuring team are fully utilising the HR system as required and adopting new policies to ensure fair and equitable ways of working.

    Ad hoc team support as and when required

    For a role such as this, within a unique working environment, you will ideally have the understanding of what it is to work within a creative environment. You must also have the ability to build relationships face-to-face and communicate with a wide range of stakeholders. To be considered for this extremely rewarding position, get your CV across today!

    Permanent

    £28,000-£35,000 dependent on experience

  • Creative, Collaborative Luxury Lifestyle Advertising Agency – EA to CEO

    Our client, with an incredible client list in the world of fashion and luxury lifestyle brands, is looking for a talented and versatile Executive Assistant to support and work alongside their inspirational CEO.  This role will see you become a key cog and gatekeeper who enables the smooth running of this already extremely successful, and growing, Agency.

    Working with a dedicated and commercially aware team, duties for this challenging and fulfilling role will include:

    Extensive Executive diary management

    Arranging client, partner and internal meetings

    Organising teleconference calls

    Booking flights and hotels for agency team members

    Creating itineraries

    Travel logistics – including Visas and ESTAs etc.

    Completing expenses forms and documenting expenses

    Organising case studies in agency presentations using Keynote

    Managing invite requests (fashion weeks, art fairs, trade shows etc.)

    Keeping track of key events with clients

    Event planning

    Note-taking/minuting key meetings

    Organising files, work samples, etc.

    Carrying out specific projects and research

    Organising weekly management meetings

    Planning and organising team or client events

    Serving as point of contact for team

    Restaurant reservations

    Light office management

    Ad hoc team support as and when required

    In this role, in which no two days will be the same, a huge amount of discretion will be required as well as the ability to juggle several different projects at one time, to tight deadlines but maintaining impeccable quality.  To be considered, get your CV across to us today if you think you fit the brief!

    Permanent

    Up to £45,000 dependent on experience

  • Global Award-Winning Advertising Agency - Front of House Manager

    One of the world’s best and most prolific advertising agencies is recruiting a Front of House Manager.

    You will be the driving force behind the Reception and Front of House team, committed to ensuring best in class service, delivery and communication to clients, guests and visitors.

    Paying high attention to detail regarding the brand and vision at every touch point, you will be responsible for the smooth running of Front of House, and managing the Receptionists and Front of House Co-ordinators.

    KEY RESPONSIBILITIES:

     

    • Manage the Reception team including their performance, training and development.
    • Meet and greet all clients, guests and staff: professional/warm/welcoming and recognising regular clients & guests
    • Manage Reception/Front of House area – maintain a slick Reception area and understand the importance of first impressions.
    • Telephone System: ensure all calls are answered promptly and in a warm/friendly/polite manner, also ensuring the utmost level of confidentiality.
    • Manage all internal and external client meetings including booking/confirming and re-arranging rooms as necessary; booking in set-up and clear-down times
    • Arrange all catering and refreshments required for both on and off-site meetings.
    • Work closely with New Business team to ensure all VIP, pitch meetings and presentations are set up on time and with meticulous attention to detail.
    • Manage all client and staff travel.
    • Updating the telephone list weekly – adding new starters and removing leavers so it’s always accurate.
    • Ad hoc wider team support as and when required

     

    SKILLS & EXPERIENCE:

     

    • Prior team/line management experience
    • ‘Concierge’ level of attention to detail and presentation, world class customer service & client focus
    • Dynamic personality with a strong work ethic & bias to action
    • Strong interpersonal skills, including good communication skills – articulate, confident, positive, upbeat, calm, polite, professional, warm, friendly, welcoming & attentive
    • A demonstrated ability of always leading by example
    • Strong problem solver
    • Excellent time management skills
    • Exceptional organisational skills and great follow through on tasks
    • Proficient in Microsoft Office and with strong numeracy skills

     

    ATTITUDE:

     

    • A passion for all things creative and advertising
    • Resilience to keep going in a fast-paced environment
    • Strives for excellence
    • Can do attitude
    • Approachable and personable
    • Builds rapport and is able to quickly establish excellent working relationships
    • Team player

     

    CONTRACTUAL BENEFITS:

     

    • Life Assurance
    • Private Medical Healthcare
    • Income Protection
    • Pension
    • 25 days holiday
    • Work mobile phone
    • Enhanced maternity/paternity (after qualifying period)

     

    NON-CONTRACTUAL BENEFITS:

     

    • Half a day working before a bank holiday – work permitting
    • Employee assistance programme
    • Health Screening
    • Holiday Purchase Scheme
    • RAC Vehicle Breakdown Cover
    • Free annual eye test
    • Give as you earn (a tax-free benefit)
    • Cycle to work scheme - after successful completion of probationary period
    • Corporate Gym Membership - after successful completion of probationary period
    • Season ticket loan – after successful completion of probationary period

     

    To be considered for this exciting role, within an exceptional Agency, get your CV across to us today and don't miss out - this will be popular!!


    Salary - £35,000-£40,000 dependent on experience

    Permanent position

  • Leading Digital/Media Agency - Receptionist

    One of London’s award-winning digital agencies is currently recruiting a receptionist to join them in their new London offices. The Receptionist must have excellent welcoming skills and the ability to operate a busy switchboard in a fast-paced front of house. You must be a team player with accuracy, prepared to work on a variety of tasks.


    Key Responsibilities and Accountabilities:


    Greet all people entering the Agency in a professional, friendly and welcoming manner.

    Operating a busy switchboard

    Maintaining an organised, tidy and clean reception area

    Reception Security, vigilance, ensuring safe entry access

    · Manage meeting rooms bookings


    Booking courier/taxis/deliveries

    · Daily replenishment of snacks/drinks/ hygiene products


    Specific skills / experience required:


    · Experience with Teams/working as an individual.


    · Professional telephone manner & personal presentation


    · Extensive knowledge of Microsoft Office and Outlook


    · Attention to detail – the role demands a high level of accuracy


    · Flexibility – a very fast paced and changeable environment – team player essential


    · Ability to juggle and prioritise workload


    · Hungry to learn and improve on existing skill set


    · Punctuality


    This agency offers a great working environment amongst some of the industry’s most creative individuals.

    Permanent

    From £23,000-£27,000 dependent on experience

  • Global Award-Winning Entertainment Company - PA in Leading Team

    This global entertainment powerhouse, and one of the most well-respected names in its field, is looking for a dedicated and hard-working PA to join one of their leading and most essential teams.  Supporting the Heads of Department, and being at the forefront of the of this Media giant, duties for this role will include:


    • Complex diary management with time zone management for Senior Executives

    • Travel arrangements including itinerary compilation & distribution

    • Complex scheduling for sales markets, festivals & conferences

    • Meeting and greeting guests; helping with refreshments etc.

    • Hospitality, meeting room booking and coordination

    • Managing manager's inbox, action any requests, flagging and filing

    • Screening internal and external calls, taking messages, arranging conference calls

    • Processing expense claims

    • Maintaining and updating address books

    • Regularly Updating the Creative Producers slate

    • Managing post-production viewing & feedback schedules

    • Tracking submissions & scheduling feedback.

    • Logging & distributing confidential material with care.

    • Updating international commissioning trackers with global trends & news

    • Writing reports on submissions and feeding back to the team

    • Assisting in writers rooms, including note taking and providing materials

    • Maintaining relationships with agents offices & acting as a point of contact

    • Liaising with internal departments, senior management and International offices as required

    • Key department liaison for IT and facilities issues

    • Managing information collection to deadlines (information requests, reports, etc)

    • Carrying out research, as required

    • Ad-hoc Project work and support to execs in the team

    • Working flexible hours when managers are travelling

    • Onboarding new team members, including arranging IT equipment, and integrating into team meetings

    • Representing the company at industry events

    • Other general admin duties, including filing and photocopying & sorting mail

    This fantastic role offers great benefits and ideally is looking for someone who has experience of working for Senior Directors with demonstrable PA experience.  You must have great communication and computer skills and be both diplomatic and culturally sensitive as you will be representing this global company.  Working under pressure and with excellent accuracy and commercial understanding is also essential.  Get your CV across to us today, and don't miss out!

    Permanent

    Up to £45,000 dependent on experience

  • LEADING TV COMPANY – PA/TEAM ASSISTANT TO MD AND HEAD OF PRODUCTION

    One of the UK’s leading TV companies is currently recruiting a PA/Team Assistant to their MD and Head of Production and also helping out the wider team when needed!


    Key duties include:


    • Proactive diary management, whilst prioritising and resolving conflicting appointments for the Managing Director and Head of Production.

    • Booking all travel for the Management team and development team when required (taxis, trains, hotels and flights etc)

    • Arranging complex itineraries and meetings for all business trips

    • Setting up internal meetings, calls, conference calls and video conferences over international time zones

    • Organising external meetings with Broadcaster / commissioners / Talent

    • Other ad-hoc duties including but not limited to; meeting and greeting guests, meeting room bookings, organising refreshments, couriers, typing up correspondence etc.

    • Provide additional support for the Head of Production and Production Executive as required

    • Basic office management, ensuring smooth running of the office whilst maintaining excellent relationships with colleagues and external suppliers

    • Assisting with the Set up and running of Radio Shows.

    • Managing and ordering all stationery, post and office supplies

    • Track the staffing holiday requests, updating the relevant calendars and systems

    • Reconciling Expenses for MD / HOP / PE monthly credit card statements

    • Responsible for collecting receipts & completing Purchase Orders / Credit Card orders.

    • Liaising with accountant to ensure credit card statements are up to date in a timely fashion.

    • Updating the Production Codes spreadsheet

    • Liaising with the IT support and building management when required, setting up all new starters and basic computer troubleshooting

    • Ad hoc administrative tasks

    • Creating and maintaining filing systems

    • Working closely with the development team as well as providing office support to productions as and when required.

    • An understanding that confidentiality is key as working in an environment that regularly deals with highly confidential and sensitive information

    • Assisting in the start-up and close downs of productions.


    Person spec:


    • Strong written and verbal communication skills

    • Warm and bright personality, organised and calm.

    • Ability to work using own initiative as well with others in a team

    • Punctual in time keeping

    • Flexible approach to tasks with the ability to multitask and prioritize effectively

    • A strong knowledge of computer skills, including Microsoft Word, Power Point and Excel – experience with MAC also useful.

    • Excellent knowledge of video conferencing, skype calls and data transfer.

    • Excellent record keeping

    • Basic production knowledge is an advantage

    From £35,000 per annum dependent on experience

    Permanent

  • Temp roles within London's best Media companies

    If you are immediately available and looking for temporary or contract roles within some of London's leading media companies (within Advertising, Marketing, Creative, Content, PR, TV, Film, Post-Production, Fashion and many more) then don't hesitate to get in touch with us.


    We are recruiting for roles at all levels, from Runners & Receptionists, Team Assistants, all HR positions, Talent Acquisition, Office Managers, PAs and EAs and many more besides - with competitive hourly rate depending on the role.


    If you want to work in some of London's top Media and Fashion companies, we would love to hear from you so please get your CV in today!


    Job Types: Full-time, Part-time, Temporary, Contract


    Job Types: Full-time, Part-time, Temporary, Contract, Freelance


    Salary: £10.50-£30.00 per hour

  • Media/Creative Temp Roles

    If you are looking for flexible temporary work, build up your experience or to keep busy while you look for the perfect permanent job, we can help at Pulse!

    We are always looking for immediately available candidates for our creative media and fashion clients. All levels of admin/support roles are on offer:

    • Runners/Receptionists
    • Team Assistants
    • PA/EAs
    • Office Managers
    • HR (all levels)


    Competitive hourly rates dependent on the level of each role - and in the best companies in London!

    Get your CV over to us asap and see what we’re working on now to admin@pulseltd.co.uk

    TEMP TEMP TEMP TEMP TEMP TEMP TEMP TEMP TEMP

  • Temporary/Contract Roles - Reception, Team Admin, PA, EA - within the creative Media Industry

    If you're immediately available and looking for temporary or contract roles within some of London's leading media companies, (advertising, marketing, PR, TV, film, post production, fashion) don't hesitate to get in touch!

    I am recruiting for roles at all levels, from runners & receptionists, team assistants, PAs and EAs - hourly rate depending on the role.

    Temporary

    Hourly rate is equivalent at all levels.

    Send your CVs to admin@pulseltd.co.uk

Join Pulse

Register

We exclusively represent many of London’s leading creative and media companies. If you would like to register as a candidate, please call us or email CV to recruitment@pulseltd.co.uk

Testimonial

"Joining Pulse has been my best career move to date. I set my sights high and, not to be daunted, the team at pulse did everything in their power to help my (somewhat ‘overambitious’) dream become a reality. Thanks to their dedication to my cause and their unwavering support, I have landed my dream job at Saatchi & Saatchi and couldn't be happier. I couldn't have done it without them and would like to take this opportunity to thank all of the team for all their help in getting me here.."

Bonnie O'Hara