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  • Global Innovative Integrated Creative Agency - PA to 3 Executives

    Our client is an award-winning innovative Agency who strive to bring together a mixture of data, media, advertising, content and tech in multiple markets to ensure that they give their clients the possible service.  They are determined to create relevant, inspired and purposeful content in a unique way on a global scale.  They are looking for an experienced and dedicated PA to join their London team and support three Directors who form part of the Executive Board. 

    In a role which will be see you become the lynchpin of the office and work across various different projects and alongside the Directors, and other support staff members, to ensure the Agency is running to its full potential, duties will include, but are not limited to:

    Manage access and be the first-line point of contact for anyone wanting to contact the manager in person or by telephone
    Proactive, intuitive and exceptional diary management
    Plan, arrange and co-ordinate meetings
    Managing the administration of expenses, time sheets and holiday records
    Booking meeting rooms and venues
    Organise extensive, multiple travel itineraries - including Visa management
    Daily interaction with top-level management and senior clients as well as their PA/EAs
    Efficient, proactive, customer-focused approach with an importance on building strong working relationships with other departments.
    Setting up conference calls & video conferences.
    Arranging training sessions & all agency meetings.
    Being involved in projects e.g. PR events, and work with your manager to deliver additional projects and initiatives
    Preparing and editing PowerPoint presentations
    Offer personal support on occasion
    Providing cover and support for other PA / support team members and teaming up where necessary

    You must be extremely proactive and forward-thinking in this position, which will see you working on major Events for your team and the wider Agency.  Being extremely approachable and technologically confident is also essential, as well as having a great attention to detail and a willingness to undertake a broad variety of tasks.  You must be calm under pressure and able to communicate with people at all levels.  The Agency is looking to recruit someone ASAP for this position.

    Permanent

    Up to £35,000 dependent on experience

  • Renowned Branding and Design Agency - Team Assistant for Creative Team

    Our client, a world-renowned and globally recognised leader in the world of Design and Branding, is looking for a talented and versatile Team Assistant to join their London team, specifically supporting the Creative Team.  Working across various projects and parts of the business, duties for this busy and rewarding role will include, but are by no means limited to:

    Extensive diary management for Creative Directors
    Forward planning for meetings when necessary
    Keeping the team up to date and understand reasons for meeting changes, keep colleagues aware of any last minute changes or over-runs, make sure meetings start on time
    Prioritise and work closely with the other PAs and the Creative Services team.
    Travel arrangements and detailed itineraries for both domestic and international travel
    Admin Support: new staff inductions, appraisal planning
    Managing and approving time sheets and expenses.
    Event Management for Creative Team (team lunches/dinners).
    Managing Directors Wellbeing
    Liaise with reception to make sure rooms are booked for meetings
    General ad hoc tasks for Creative Directors, such as sample gathering.
    Ad hoc travel for designers
    PA cover when other members of the team are off sick or on holiday

    To be successful in this role, you must have excellent attention to detail and remain resilient and tenacious.  You must have the ability to work quickly and accurately when under pressure and to deadlines while displaying effective written and verbal communication skills.  A high level of discretion and diplomacy must be maintained, as well as a good sense of humour while working alone or within a team environment.  This is a great role for someone to make their mark within a creative and collaborative Agency where your opinions will be valued and considered.  To apply, get your CV across to us now!!

    Permanent

    Up to £26,000 dependent on experience

  • Award-Winning Creative and Disruptive Advertising Agency - EA to CEO/Chairman

    Our client is an integrated Communications Agency with multiple industry awards and a broad spectrum of clients and a unique culture. They thrive on their creative reputation within the industry and employ some of the most talented people in the business.  This is a very fast-paced and exciting agency who work with some of the best known brands in the world!

    The Role:

    As EA you will be working for one of the busiest, highest profile CEO/Chairmen in the industry. Everything needs to be done quickly and to an impeccable standard. You must be an EA who thrives under pressure but you will enjoy rewards in equal measure. You’ll have a big, bright personality and be able to deal with some very opinionated people who are under a lot of pressure. Initiative and total discretion is an absolute must.  You excel working in a high pressure, fast paced environment where no two days are the same. You’re a flexible, calm and approachable EA with a mature and intelligent attitude. You will be discrete and diplomatic, precise and methodical in your approach.  You will have resilience to keep going, striving for excellence with a can-do attitude. You are personable and able to build rapport and quickly establish excellent working relationships

    Main Responsibilities:

    full diary and task management across multiple time zones: manage meetings, appointments, travel etc.
    monitor, prioritise and act on the CEO’s emails
    comprehensive event organisation and minuting
    prepare and edit correspondence, presentations (Keynote and PowerPoint) - internal and external correspondence on behalf of the CEO
    general administration e.g. completion of timesheets and expenses

    To be considered, get your CV across today and don't miss out on this amazing EA role!!

    Permanent

    Up to £50,000 dependent on experience

  • LEADING INTERNATIONAL CREATIVE AD AGENCY – RECEPTIONIST

    One of the world’s leading and most creative advertising agencies is looking for a receptionist to join their dynamic front of house.  Based in beautiful offices in the heart of London, this really is a most desirable agency to become part of and offers an amazing working environment.

    Job Outline:

    To serve as a coordination point between the internal operations of the agency and the external world of their clients, remembering that the Receptionist is the first front line person.

    To answer all Switchboard calls in a timely and professional manner, following the general standards and procedures.

    To provide professional support to the Operations, ensuring that company standards are maintained and that client expectations are met within the agreed objectives for the location.

    Reception Duties:

    The main day-to-day job duties include, but are not limited to the following:

    Answer the telephone (main switchboard and reception) in a polite, friendly and professional manner at all times to agreed standard.
    Meet and greet clients and visitors (including offering drinks and making them feel welcome) and to inform relevant parties of their arrival.
    Register all arriving clients following security policies and procedures.
    Keep a track of your guests, know who they are waiting for and which meeting room is booked for them.
    Up-keep the general reception area.
    Have full knowledge of the Room Booking System
    Ensure meeting rooms are tidy, stationary stocked and correctly set up for upcoming meetings.
    Maintain a comprehensive and accurate working record of room bookings.
    Take bookings for meeting refreshments, breakfasts and lunches.
    Check next day’s bookings & make amendments as necessary.
    Serve as an information source for clients.
    To report any faults in meeting rooms and Reception areas.

    Office Duties:

    The main day-to-day job duties include, but are not limited to the following:

    Office service admin (Outlook photos, staff movements, update telephone lists).
    Ad hoc administration support.
    Service helpdesk (log faults, repairs, liaise with IT support when required).

    Hospitality Duties:

    The main day-to-day job duties include, but are not limited to the following:

    Working with the Catering Department to ensure Hospitality services are delivered correctly to all meeting rooms (including clearing of rooms where necessary).
    To provide an excellent standard of client service.

    Essential skills:

    5* Reception skills
    Well Presented and immaculately groomed at all times.
    Polite, tactful and diplomatic
    Energy, Confidence and enthusiasm
    Ability to work under pressure
    Able to communicate in a calm professional style
    Excellent telephone manner and interpersonal communication
    Customer and Client focused
    Able to pre-empt a situation
    Reliable, Flexible and adaptable

    Benefits:

    Scope for Development & cross training at other sites
    Learning and Training Opportunities

    To be considered, get in touch ASAP and don't miss out on this fantastic opportunity.

    Permanent

    Up to £23,000 dependent on experience

  • Leading Digital Agency - Office Assistant

    As an Office Assistant, you will support the Studio Services team in the effective and timely delivery of services. You will service both internal and external clients.

    ROLE REQUIREMENTS.

    Handle basic maintenance tasks safely, practically and with strong attention to detail.
    Organise and oversee any on-site maintenance and minor repairs.
    Manage contractors on site and ensure they comply with all H&S legislation. Report all building issues to the Studio Manager.
    Monitor the outward appearance of the agency to ensure that our studio environment is tidy and fit for purpose at all times.
    Carry out tasks on our daily checklist at appointed times throughout the day, ensuring that they are performed to a consistently high standard and on time. These tasks include ensuring adequate lighting; comfortable temperature and a safe working environment; fruit distribution; studio equipment checks and maintenance.
    Always be fully aware of the daily meeting-room schedule. Be able to plan, prioritise and complete the set-up and clear-down of all meeting rooms effectively and on time.
    Proactively tidy and organise our post room, stock rooms, stationery and communal areas.
    Stock replenishment: stock vending machines, water coolers and stationery areas.
    Order catering for meetings, events, stationery areas and kitchen.
    Work with client teams and suppliers to create bespoke menus for important meetings and pitches.
    Assist with binding and laminating of documents.
    Assist with the organisation and set-up of internal events and moves. Contribute to event ideas and always strive to improve.
    Manage and build relationships with our preferred suppliers.
    Support the front of house team with cover when necessary on Reception. Meet and greet guests, answer calls, book couriers and sign for incoming packages.

    ROLE COMPETENCIES

    Make a positive contribution to the team and receive positive feedback.
    Receive a consistently high level of internal and external client satisfaction.
    Constantly strive to improve service levels, processes and procedures.
    Cultivate and build successful partnerships with clients, guests and colleagues.

    SKILLS AND EXPERIENCE

    Excellent customer service and client focus.
    Good attention to detail.
    Good interpersonal skills, including good communication skills.
    Knowledge of MS Office, including Outlook.
    Resourceful and always striving for solutions.
    Good organisational skills.

    ADDITIONAL ROLE DETAILS

    Due to the responsibilities of this role, the working hours will be 8am until 4.30pm and/or 8.30am until 5pm with one hour for lunch, Monday to Friday. Internal events mean these hours will sometimes be extended.
    Dress code: all black uniform in autumn/winter; white and black in spring/summer. Clothing allowance provided quarterly.

    Permanent

    Up to £24,000 dependent on experience

  • Incredibly Creative Award-Winning Advertising Agency - Head Receptionist

    Our client is a cutting-edge, world-renowned Advertising Agency and they are looking for a Head Receptionist to look after this very busy area.  The role of Head Receptionist is an integral role within this vibrant Agency.  The successful candidate will be responsible for the smooth running of the reception function on a daily basis.  You must maintain a good general knowledge of all Agency business, organisation, people, policies, procedures and structure. Duties will include:

    - Owning the reception area and to ensure that each visitor has a positive experience during their short time in the reception area.
    - Ensuring that all calls are handled in a professional and friendly manner
    - Announcing calls before putting them through internally when possible
    - Meeting and greeting visitors in a friendly and welcoming manner
    - Answering external calls or those through main switchboard; route and respond to enquiries as appropriate.
    - Providing meeting support including scheduling meeting rooms or arranging catering.
    - Performing administrative tasks such as, but not limited to, photo copying, preparing and sending faxes, booking taxis, ordering flowers and supplies, as necessary.
    - Receiving and announcing packages from couriers
    - Liaising with head office departments including facilities, catering and human resources.
    - Proactively ensuring that all new joiners are collected in a timely fashion on their first day
    - Keeping the booking schedule for Senior Management
    - Working as part of a team to organise agency initiatives and events
    - Responsible for ordering stationery for Reception as required
    - Arranging lunches for internal training courses
    - Ensuring the reception area is presented to a high standard at all times
    - Raising POs
    - Ensuring telephone and contact lists are up to date

    For this diverse and challenging position, you must be bright, articulate and customer focused while remaining personable at all times.  A positive and happy attitude is essential for this crucial role, which will see you become the 'face’ of the Agency.  Previous experience of working within a similar position in a comparable, fast-paced environment is ideal.  You must have excellent MSOffice and communication skills and display the ability to juggle a variable workload.  To be considered, get your CV across to us today!!

    Permanent

    From £30,000-£35,000 dependent on experience

  • GLOBAL MEDIA AGENCY – PA TO TWO DIRECTORS ON LEADING BRAND

    Our client, a Global Media Agency, is looking for an experienced individual with previous PA experience in managing senior executives, preferably in an international role. The role will provide main support for two Business Leads on a worldwide account.

    The ideal PA should be proactive with a flexible, can-do and problem-solving attitude who can pre-empt requirements around travel, time between meetings, lunch requirements, etc.  You should be well organized, able to work in a fast-paced environment managing multiple tasks at once, as well as be able to provide clear and easy to access instructions for meetings, travel or other functions arranged. People management is preferred but not essential.

    You will also be part of the wider PA team and work closely together and provide cover for one another during times of annual leave and particularly busy periods to provide balanced support.

    CORE FUNCTIONS:

    Extensive travel arrangements; flights, hotels, taxis and meetings in multiple time zones Excellent diary management and co-ordination skills. Manage regular expense claims Timesheets input into system Support on document creation, printing, binding, photo copying PowerPoint and Microsoft Office skills essential Setting up meeting with colleagues, clients and external vendors Cultivate excellent working relationships with other PAs, Facilities, IT

    DAY TO DAY TASKS TO INCLUDE (BUT NOT BE LIMITED TO) THE FOLLOWING:

    Diary Management – organise client & internal meetings.  Juggle a busy diary and prioritise meetings as required.
    Accurately record messages, together with relevant contact details.
    Enter expense claims in a timely manner onto in-house system and follow up on expense related queries.
    Extensive travel management – researching/booking international flights; arranging hotel accommodation; organising visas where needed; collating travel packs, creating itineraries and documents for the Global Business Lead and ad hoc senior directors.
    Book meeting rooms with relevant refreshments/breakfast/lunch.  Book through reception or when needed (for certain meeting rooms) set-up personally or organise externally.
    Produce and format Word, PowerPoint and Excel documents.
    Book, brief and manage any external design needs for presentation decks or collateral for meetings.
    Track and manage all travel and office invoices and costs via appropriate logs.
    Book taxis and couriers.
    Arranging conference calls and distributing dial-in information to countries.
    Setting-up WebEx sessions and providing information to the attendees.
    Manage and download timesheet data into pivot table for analysis.
    Printing & binding meeting documents, either in-house or via printer.
    Keeping the office tidy and smart at all times and ensure team have everything they require.
    Ordering stationary and kitchen supplies for the office.
    Liaising with IT and Facilities on printer / computer / office issues.
    Entering new roles on HR system.
    Setting up new starters in timely manner to ensure all equipment is ready and working for them when they arrive (including HR liaison).
    Holiday cover for the rest of the PA team as required.
    Event organisation including conferences and entertaining- research venues and oversee the event to ensure smooth running.
    Set up and ensure smooth running of office moves/new desk configurations when required
    Keep a close working relationship with client executive team.
    Occasional ad hoc personal duties when required.

    Based in great offices in the West End of London and working alongside some very talented people, this really is a lovely role with many opportunities to thoroughly develop your great organisational and admin skills.

    Permanent

    Up to £30,000 dependent on experience

  • Leading International Media Agency - Team Assistant working on Global Brand

    One of the world’s leading Media and Communications Agencies is currently recruiting a Team Assistant/Account Co-ordinator to work specifically on one of their largest and most profitable and prestigious accounts.

    Key responsibilities:

    Extensive diary management for the 4 Business Directors
    Arrange internal and global travel for account teams
    Help prepare for meetings: ensure rooms are booked and ready, pre‐reads, ensure presentations / CVs are printed out in advance, make sure all those expected, to attend do so and that the meeting starts on time
    Maintain contact lists
    Prepare and edit correspondence, communications, presentations and other documents
    Provide support with expenses and timesheets
    Raising and Processing Purchase Orders
    Build a good working relationship with group office services
    Maintains files, records, calendars and diaries
    Dealing with ad hoc requests

    What they are looking for:

    Professional Skills

    Good knowledge of Microsoft office suite – Microsoft Outlook skills are essential
    Strong administrative and organisation skills
    Excellent written and oral communication skills, and confidence in dealing with Senior Executives
    Excellent attention to detail
    Effective time management skills with an ability to multi-task and prioritise
    Ability to build strong relationships with a variety of people at different levels
    A keen interest in the Advertising industry

    Personal Skills

    Positive ‘can do’ attitude, flexible and enthusiastic
    Helpful, responsive and shows initiative
    Takes pride in work and willing to go the extra mile
    Resilient and reliable

    This is a brilliant role for someone based in the local area of Surrey or who can travel to this location and the Agency also has London offices as well! To be considered, get your CV across ASAP!

    Permanent

    Up to £25,000 dependent on experience

  • Unique, Innovative Media Start-Up - EA to Co-Founder/CEO

    This exciting and disruptive Media organisation, who are redefining the way we interact with news, is looking for an experienced and unflappable EA to join their London team.  This role, which will provide unparalleled EA support to the Co-Founder and CEO in a true 1:1 position, will require, amongst other things:

    •    Fast-paced, complex diary management across personal and professional schedules
    •    Pre-empting client and senior contacts meeting requirements
    •    Preparation of meeting packs ahead of all meetings - including company/client briefs & background research etc.
    •    Attending high-level meetings when requested
    •    Management of social calendar
    •    Extended, complex global travel - including itineraries and visas and personal time planning
    •    Maintaining electronic contact library
    •    Collating and processing expenses
    •    Handling highly sensitive personal and business information and documentation
    •    Ad hoc business and personal support as and when required

    This high-level role, which will see you exposed to extremely sensitive information, will require some with the utmost discretion and tact, who has an unwavering attention to detail.  You must have both excellent computer and communication skills and ability to operate effectively as part of a wider team.  You must also be able to foster strong relationships - both with staff at any level and with external clients and contacts to further the reach of the business.  To be considered, please send your CV across to us and don't miss out on this very unique and exciting role!

    Permanent

    From £45,000-£55,000 dependent on experience

  • Global Full-Service Creative Agency - Team Assistant

    Our client, a leading end-to-end global creative production agency who work alongside some of the top brands and agencies in the world to improve their Marketing and Branding, is looking for a Team Assistant to join their London team in their HQ on an initial fixed term contract of 12 months.  This is a varied role, which will see you liaising very closely with the EA/PAs and Front of House support team, with duties including, but not limited to:

    Provide full administrative support to the senior team and clients
    Act as a focal point for the team and liaise with employees to ensure the best level of service
    Covering reception during breaks each day
    Ensure meeting rooms are ready and all catering requirements are met
    Work closely with the EA to ensure all needs of senior team are met
    Diary management
    Book travel and accommodation and manage logistics for high number of external meetings
    Support with meeting presentation
    Ensure timely processing of invoices
    Liaise with IT for new starter set up
    Raising POs
    Work closely with Facilities team
    All ad hoc team support and administration as and when required/requested

    This is a fantastic company to be part of, who are really growing at the moment, and diversifying into more creative areas and constantly-evolving.  The PA and Admin support team there are known as the hub of the Agency and so you would be expected to act as the driving force behind the Agency going from strength-to-strength.  You must have excellent communication skills and a good attention to detail.  To be considered, get your CV across to us now!!!

    Initial 12 month contract

    Up to £25,000 dependent on experience

  • Global Media Agency - PA/Account Coordinator on Top Clients

    Our client is an award-winning and globally-recognised Media Agency who work with some of the world's biggest Blue Chip clients across various different platforms.  They are currently seeking an organised and dedicated PA/Account Co-ordinator to work across three of their very biggest and most prestigious clients.  The role will involve, but duties are by no means limited to:

    • Extensive travel arrangements; flights, hotels, taxis and meetings in multiple time zones
    • Diary management and co-ordination skills
    • Manage regular expense claims
    • Timesheets input into system
    • Support on document creation and editing
    • Setting up meeting with colleagues, clients and external vendors
    • Cultivate excellent working relationships with other PAs, Facilities and IT teams
    • Event organisation - including research, entertainment and ensuring all needs are met
    • Holiday cover for other PAs
    • Ad hoc personal and business duties as and when required

    For this role, you must have excellent PowerPoint and MSOffice skills and be able to juggle a constantly-evolving workload and work across, often challenging, deadlines.  You must be a self-starter who has tact and discretion and remains reliable and dependable in all situations.  To be considered, please send across an updated CV to us ASAP.

    Up to £27,000 per annum

    10 month initial contract

  • Incredibly Creative Award-Winning Advertising Agency - Head Receptionist

    Our client is a cutting-edge, world-renowned Advertising Agency and they are looking for a Head Receptionist to look after this very busy area.  The role of Head Receptionist is an integral role within this vibrant Agency.  The successful candidate will be responsible for the smooth running of the reception function on a daily basis.  You must maintain a good general knowledge of all Agency business, organisation, people, policies, procedures and structure. Duties will include:

    - Owning the reception area and to ensure that each visitor has a positive experience during their short time in the reception area.
    - Ensuring that all calls are handled in a professional and friendly manner
    - Announcing calls before putting them through internally when possible
    - Meeting and greeting visitors in a friendly and welcoming manner
    - Answering external calls or those through main switchboard; route and respond to enquiries as appropriate.
    - Providing meeting support including scheduling meeting rooms or arranging catering.
    - Performing administrative tasks such as, but not limited to, photo copying, preparing and sending faxes, booking taxis, ordering flowers and supplies, as necessary.
    - Receiving and announcing packages from couriers
    - Liaising with head office departments including facilities, catering and human resources.
    - Proactively ensuring that all new joiners are collected in a timely fashion on their first day
    - Keeping the booking schedule for Senior Management
    - Working as part of a team to organise agency initiatives and events
    - Responsible for ordering stationery for Reception as required
    - Arranging lunches for internal training courses
    - Ensuring the reception area is presented to a high standard at all times
    - Raising POs
    - Ensuring telephone and contact lists are up to date

    For this diverse and challenging position, you must be bright, articulate and customer focused while remaining personable at all times.  A positive and happy attitude is essential for this crucial role, which will see you become the 'face’ of the Agency.  Previous experience of working within a similar position in a comparable, fast-paced environment is ideal.  You must have excellent MSOffice and communication skills and display the ability to juggle a variable workload.  To be considered, get your CV across to us today!!

    Permanent

    Up to £32,000 dependent on experience

  • Leading London Boutique Media Recruitment Agency - Junior Consultant/Resourcer

    Pulse is a leading Recruitment Agency specialising in the Media, Retail and Luxury Goods sectors.  We are now looking to recruit a Junior Consultant to work alongside the expanding team.  With over 18 years experience as market leaders, Pulse has an exemplary client list of high profile companies.  We are very proud to be working with many of London’s leading companies in the world of Advertising, Television, Music, Film, Publishing, PR, TV, Fashion and Luxury Goods.  Due to the expansion of our business we are now looking to recruit a new member of the team!

    Duties Include:

    Recruitment

    Sourcing and interviewing junior candidates
    Liaising with existing clients
    Taking briefs from clients
    Filling temp briefs alongside the Temps Controller
    Shortlisting and briefing candidates
    Keep temps availability spreadsheet up to date
    Keep temps working spreadsheet up to date
    Ensuring new starter details are kept up to date
    Assisting the Temps Controller with weekly ring rounds to temps and clients
    Chasing temp timesheets on a weekly basis

    New Business

    Researching potential new business leads
    Following up on leads for new business
    Keep new business spreadsheet up to date

    General Administration

    Social Networking – keeping Twitter, LinkedIn, Facebook, Pulse website up to date
    Posting ad copy for recruitment job boards
    Keeping candidate filing up to date
    Keeping abreast of client/industry news
    Preparing pitch documents for new business meetings
    General ad hoc duties supporting the Perm and Temp Consultants

    To be considered, get your CV across to us ASAP!!

    Temp-perm/permanent

    Competitive salary - including excellent commission structure!

  • Legendary Worldwide Communications Group - PA/Team Assistant

    This role is within one of the world’s largest communications groups and involves support for UK Management team who handle multi-discipline projects. The job requires schedule management for the team as well as project and event management and administrative support for Senior Directors.

    Among your responsibilities will be the need to assist with reports, presentations, documents, invoicing, timesheets, diaries, travel and expenses.

    What you will need:

    The ability to work fluidly and flexibly in an agile and energetic environment
    Superior organisational skills and prioritization of multiple tasks seamlessly with exceptional attention to detail.
    Calmness under pressure and very strong interpersonal skills, a sense of humour, the ability to build relationships with senior staff, board members and clients
    Excellent written and verbal communication skills, problem-solving with strong decision-making capability with emotional maturity
    Highly resourceful team-player skills, with the ability to also be extremely effective independently
    Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

    Previous experience with diary management, governance and assistance with an ability to achieve high performance goals in a fast-paced environment
    Forward-looking thinker, who demonstrates initiative and actively seeks opportunities and proposes solutions.
    Ability to surprise and delight by keeping one step ahead of your manager

    This is a great role within one of the world's foremost Comms Groups.  To be considered, get your CV across ASAP!

    Permanent

    Up to £28,000 dependent on experience

  • Award-Winning Creative Full-Service Production Agency - HR Advisor

    Our client is a leading creative production company, producing advertising and marketing content for many of the world’s most famous brands, across all media around the world.  They are looking for a trusted and experienced HR Advisor to join the successful and proactive HR team and build up strong relationships and act as trusted advisor to senior business leaders.  The role will include, among other duties:

    Organisational design
    Employee relations
    Talent management
    Reward and wellbeing
    Projects, initiatives and Line Management
    High level support to HR Director to enable the delivery of HR strategy and objectives

    This is a very busy and fulfilling role in which no two days will be the same.  This HR Advisor role would see you contribute to discussions regarding the formation of the UK HR Strategy alongside the rest of the team.  You must be able to hit the ground running and ideally have experience of working in a similar position, within a fast-paced and constantly evolving workplace.  With so many different elements to this role, you must be comfortable working on your own, but also collaborating with all levels of the business to implement best practice.

    To be considered, send us your updated CV today and give yourself the chance to secure this fantastic role!

    Permanent

    From £40,000-£43,000 dependent on experience

  • LEADING MULTI-NATIONAL CREATIVE MEDIA GROUP – RECEPTIONIST

    One of the world’s leading and most creative Advertising and Media Groups is looking for two receptionists to join their dynamic front of house team.  Based in beautiful offices in the heart of London, this really is a most desirable company to become part of and offers an amazing working environment where you can grow and progress within this multinational giant.

    Job Outline:

    To serve as a coordination point between the internal operations of the agency and the external world of their clients, remembering that the Receptionist is the first front line person.

    To answer all calls in a timely and professional manner, following the general standards and procedures.

    To provide professional support to the Operations Team, ensuring that company standards are maintained and that client expectations are met within the agreed objectives for the location.

    Reception Duties:

    The main day-to-day job duties include, but are not limited to the following:

    Answer the telephone in a polite, friendly and professional manner at all times to agreed standard.
    Meet and greet clients and visitors (including offering drinks and making them feel welcome) and to inform relevant parties of their arrival.
    Register all arriving clients following security policies and procedures.
    Keep a track of your guests, know who they are waiting for and which meeting room is booked for them.
    Up-keep the general reception area.
    Have full knowledge of the Room Booking System
    Ensure meeting rooms are tidy, stationary stocked and correctly set up for upcoming meetings.
    Maintain a comprehensive and accurate working record of room bookings.
    Take bookings for meeting refreshments, breakfasts and lunches.
    Check next day bookings & make amendments as necessary.
    Serve as an information source for clients.
    To report any faults in meeting rooms and Reception areas.

    Office Duties:

    The main day-to-day job duties include, but are not limited to the following:

    Office service admin (Outlook photos, staff movements, update telephone lists).
    Ad hoc administration support.

    Hospitality Duties:

    The main day-to-day job duties include, but are not limited to the following:

    Working with the Catering Department to ensure Hospitality services are delivered correctly to all meeting rooms (including clearing of rooms where necessary).
    To provide an excellent standard of client service.

    Essential skills:

    5* Reception skills
    Well Presented and immaculately groomed at all times.
    Polite, tactful and diplomatic
    Energy, Confidence and enthusiasm
    Ability to work under pressure
    Able to communicate in a calm professional style
    Excellent telephone manner and interpersonal communication
    Customer and Client focused
    Able to pre-empt a situation
    Reliable, Flexible and adaptable

    Benefits:

    Scope for Development & cross training at other sites
    Learning and Training Opportunities
    Promotion to other departments and roles

    To be considered, get in touch ASAP and don't miss out on this fantastic opportunity.

  • AWARD-WINNING CREATIVE AD AGENCY – HR ADMINISTRATOR

    One of the world’s most creative advertising agencies is currently recruiting a HR Administrator to join their team on a permanent basis.  The team provide HR services for six agencies within the group.  They work with many of the world’s biggest brands and creative iconic advertising on their behalf.

    Responsibilities will include:

    Employee Lifecycle

    • New starters: o Collecting references
    o Ensuring equipment is ready ahead of the first day and prepare new starter pack
    o Payroll system and holiday system administration
    o Completing right to work checks
    o Drafting and issuing contracts
    • Completing contract amendment letters and payroll updates
    • Processing leavers on the systems
    • Support with freelance paperwork, as required
    • Providing reference letters

    Benefits

    • Send out the benefits emails to the agency each week, and answer queries about appointments and re-scheduling as needed
    • Benefit administration including ‘Hobby funds’ and season ticket loans

    • Answer employee queries about benefits

    Payroll

    • Process starters, leavers and contract amends on the HR and payroll system each month
    • Other payroll administration as required

    Learning & Development

    • Coordinate external training courses
    • Maintain the log of L&D courses booked
    • Coordinate internal and external training courses, including managing attendance and catering

    Other

    • Process HR-related invoices and Purchase Orders
    • Support with the quarterly and annual data collation
    • Summarise and circulate the notes and actions from the fortnightly HR team meeting
    • Support with the annual immigration audit each January
    • Scheduling interviews and coordination of assessments
    • Employee metric reporting

    Key Skills and Experience Required

    • A demonstrable interest in HR, which may be evidenced through HR-related study or prior work experience
    • Confident in using information systems
    • A passion to build your career within HR
    • A desire to work within a dynamic, fast-paced environment
    • Have an excellent attention to detail and able to follow processes
    • Able to communicate clearly, professionally and promptly
    • Thrives under pressure and is comfortable with change
    • Able to act with discretion and uphold HR confidentiality

    This agency offers a number of great benefits such as subsidised food and drink, free breakfast and exercise classes, as well as regular access to a GP, Physiotherapist and Nutritionist.  They also hold the best parties in town!

    Permanent

    £20,000-£22,000

  • Award-Winning Creative Advertising and Communications Agency – PA on Global Account

    This is a really exciting new role working at this incredibly creative Advertising Agency who need a new PA to work with some of their top Directors on one of their biggest Accounts - one of the biggest in the industry.  Working with a really collaborative team, this is a very busy role that would be ideal for an organised and efficient PA who likes to get involved in many facets of the business.

    Duties will include:

    Complex diary management
    Keeping their diary as up to date as possible, including responding to last minute changes in a calm and efficient manner
    Meeting coordination and pre-empting meeting requirements
    Coordinating UK & international travel arrangements as and when required
    Arranging accommodation and transport bookings, in a proactive way where needed
    Producing complete travel itineraries
    Obtaining letters of invitations from offices and employer support letters from HR as and when required for visas
    Full secretarial support and responsibility for ensuring that all emails and other correspondence are dealt with
    Proof reading documents/correspondence as required
    Composing and preparing information that is often highly confidential
    Drafting and responding to emails on behalf of the Executives with little or no input from them
    Complete expense claims and timesheets for the Executives and take a proactive role in overseeing budgets
    Assist with various projects and Agency & client events

    This is a very exciting opportunity so don’t hesitate in sending your CV over!  Ideally you will have gained experience within a media/agency environment so you can hit the ground running and understand the nuances of a position such as this - and the tight deadlines - as well excellent MS Office skills!

    Up to £30,000 dependent on experience

    Permanent

  • Legendary Creative Ad Agency - Receptionist

    One of the world’s leading and most creative advertising agencies is looking for a receptionist to join their dynamic front of house.  Based in beautiful offices in the heart of London, this really is a most desirable agency to become part of and offers an amazing working environment.

    Job Outline:

    To serve as a coordination point between the internal operations of the agency and the external world of their clients, remembering that the Receptionist is the first front line person.

    To answer all Switchboard calls in a timely and professional manner, following the general standards and procedures.

    To provide professional support to the Operations, ensuring that company standards are maintained and that client expectations are met within the agreed objectives for the location.

    Reception Duties:

    The main day-to-day job duties include, but are not limited to the following:

    • Answer the telephone (main switchboard and reception) in a polite, friendly and professional manner at all times to agreed standard.
    • Meet and greet clients and visitors (including offering drinks and making them feel welcome) and to inform relevant parties of their arrival.
    • Register all arriving clients following security policies and procedures.
    • Keep a track of your guests, know who they are waiting for and which meeting room is booked for them.
    • Up-keep the general reception area.
    • Have full knowledge of the Room Booking System
    • Ensure meeting rooms are tidy, stationary stocked and correctly set up for upcoming meetings.
    • Maintain a comprehensive and accurate working record of room bookings.
    • Take bookings for meeting refreshments, breakfasts and lunches.
    • Check next day’s bookings & make amendments as necessary.
    • Serve as an information source for clients.
    • To report any faults in meeting rooms and Reception areas.

    Office Duties:

    The main day-to-day job duties include, but are not limited to the following:

    • Office service admin (Outlook photos, staff movements, update telephone lists).
    • Ad hoc administration support.
    • Service helpdesk (log faults, repairs, liaise with IT support when required).

    Hospitality Duties:

    The main day-to-day job duties include, but are not limited to the following:

    • Working with the Catering Department to ensure Hospitality services are delivered correctly to all meeting rooms (including clearing of rooms where necessary).
    • To provide an excellent standard of client service.

    Essential skills:

    • 5* Reception skills
    • Well Presented and immaculately groomed at all times.
    • Polite, tactful and diplomatic
    • Energy, Confidence and enthusiasm
    • Ability to work under pressure
    • Able to communicate in a calm professional style
    • Excellent telephone manner and interpersonal communication
    • Customer and Client focused
    • Able to pre-empt a situation
    • Reliable, Flexible and adaptable

    Benefits:

    • Scope for Development & cross training at other sites
    • Learning and Training Opportunities

    To be considered, get in touch ASAP and don't miss out on this fantastic opportunity.

  • World-Leading Media Agency - PA/Team Assistant

    Working for a leading Media Agency as a PA to 2 Managing Partners, you will also be the Team Administrator to their teams.  This is a lovely agency based in the heart of London who really look after their people and encourage their professional and personal development.

    Key Responsibilities:

    Give high level support to the Team Lead
    Pro-active/Extensive diary management
    Liaise with Clients on behalf of Partners
    Co-ordination of complex travel, adhering to both the mindshare/client travel approval process
    Visa applications and passport renewal
    Arranging internal and external meetings/room bookings and in-house catering
    Setting up conference calls over various time zones
    Booking visitors on system/greeting guests
    Ad Hoc inbox management
    Maintaining contact databases
    Document editing/creation
    Sourcing external venues
    Processing expenses and timesheets
    Taxi bookings

    Key team assistant responsibilities:

    Managing New starter/Leaver process
    Worldwide travel booking, adhering to both the mindshare/client travel approval process
    Visa applications and passport renewal
    Tracking sick days and overseas visitors for team members
    Ad hoc PA duties (binding, printing etc)
    Liaising and working with IT/Facilities/Reception/Hospitality teams

    Required Skills:

    Previous experience working as a PA in a fast-paced environment essential
    Experience booking complex international travel
    Strong attention to detail, accuracy and consistency
    Confidentiality, tact and discretion
    Confident dealing with people at all levels
    Able to exercise good judgement
    Remains calm and deliberate under conditions of pressure
    Highly organised and thrives working in a busy environment
    A quick learner who enjoys overcoming challenges
    Great communicate skills, both oral and written
    Proficient in Microsoft Office: Outlook/Word/PowerPoint/Excel
    Strong team player, with collaborative working style

    Send your CV over immediately to be considered!

    Permanent

    From £29,000-£34,000 dependent on experience

  • Media/Creative Temp Roles

    If you are looking for flexible temporary work, build up your experience or to keep busy while you look for the perfect permanent job, we can help at Pulse!

    We are always looking for immediately available candidates for our creative media and fashion clients. All levels of admin/support roles are on offer:

    • Runners/Receptionists
    • Team Assistants
    • PA/EAs
    • Office Managers
    • HR (all levels)


    Competitive hourly rates dependent on the level of each role - and in the best companies in London!

    Get your CV over to us asap and see what we’re working on now to admin@pulseltd.co.uk

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  • Temporary/Contract Roles - Reception, Team Admin, PA, EA - within the creative Media Industry

    If you're immediately available and looking for temporary or contract roles within some of London's leading media companies, (advertising, marketing, PR, TV, film, post production, fashion) don't hesitate to get in touch!

    I am recruiting for roles at all levels, from runners & receptionists, team assistants, PAs and EAs - hourly rate depending on the role.

    Temporary

    Hourly rate is equivalent at all levels.

    Send your CVs to admin@pulseltd.co.uk

Join Pulse

Register

We exclusively represent many of London’s leading creative and media companies. If you would like to register as a candidate, please call us or email CV to recruitment@pulseltd.co.uk

Testimonial

"Joining Pulse has been my best career move to date. I set my sights high and, not to be daunted, the team at pulse did everything in their power to help my (somewhat ‘overambitious’) dream become a reality. Thanks to their dedication to my cause and their unwavering support, I have landed my dream job at Saatchi & Saatchi and couldn't be happier. I couldn't have done it without them and would like to take this opportunity to thank all of the team for all their help in getting me here.."

Bonnie O'Hara