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  • EXPERIENTIAL MARKETING AND EVENTS AGENCY – EA/PA TO MD

    One of the UK’s fastest growing independent Experiential Marketing & Events Agency’s is currently looking for a professional EA/PA to join them.

    The ideal EA/PA will provide an efficient service and day to day direct support to the Executive Director/MD and ensure the smooth running of the agency by helping to improve the day to day operations through successfully partnering with the business support staff and Heads of Department (HOD). This position reports into the Executive Director and does involve supporting personal tasks as and when needed.

    Essential Duties and Responsibilities:

    •    Assist in the production of reports for Executive Board meetings.
    •    Managing and submitting the Executive Director’s expenses in a timely manner.
    •    Support all internal team events.  
    •    Produce reports for the HOD team enabling the business to identify pipelines, and monitor targets, performance.
    •    Ad hoc project management of key internal initiatives
    •    Professional and effective diary management for Executive Director.
    •    Schedule and manage travel itineraries for Director and international partners.
    •    Take minutes of meetings accurately and ensure that actions are followed up in a timely manner..
    •    Ad hoc support on a variety of projects.

    Experience:

    •    Constantly maintain an upmost level of confidentiality and discretion with all information pertaining to the business, the Directors, information that you learn / obtain, colleagues and business activities in general.
    •    You'll need to have great drive and enthusiasm.
    •    You must be able to deliver results and maintain a hunger to succeed without constant supervision.
    •    A proven ability to develop and maintain effective working relationships with internal and external managers and contacts.
    •    Verbal communication skills to communicate with all levels of the organisation.
    •    Written communication skills to produce succinct correspondence and reports.
    •    Excellent administrative skills.
    •    Constantly portray a professional image to colleagues, senior employees and Clients in person and in all communications.
    •    Promote and foster a strong, ethical, friendly and efficient team culture and working environment.
    •    You will need to have a mature approach to the role and have a passion to support and deliver successfully.

    This is a really exciting time to join this dynamic agency as their expand and grow their highly successful business.

    Permanent

    From £37,000-£40,000 dependent on experience

  • Incredibly Creative Award-Winning Advertising Agency - Head Receptionist

    Our client is a cutting-edge, world-renowned Advertising Agency and they are looking for a Head Receptionist to look after this very busy area.  The role of Head Receptionist is an integral role within this vibrant Agency.  The successful candidate will be responsible for the smooth running of the reception function on a daily basis.  You must maintain a good general knowledge of all Agency business, organisation, people, policies, procedures and structure. Duties will include:

    - Owning the reception area and to ensure that each visitor has a positive experience during their short time in the reception area.
    - Ensuring that all calls are handled in a professional and friendly manner
    - Announcing calls before putting them through internally when possible
    - Meeting and greeting visitors in a friendly and welcoming manner
    - Answering external calls or those through main switchboard; route and respond to enquiries as appropriate.
    - Providing meeting support including scheduling meeting rooms or arranging catering.
    - Performing administrative tasks such as, but not limited to, photo copying, preparing and sending faxes, booking taxis, ordering flowers and supplies, as necessary.
    - Receiving and announcing packages from couriers
    - Liaising with head office departments including facilities, catering and human resources.
    - Proactively ensuring that all new joiners are collected in a timely fashion on their first day
    - Keeping the booking schedule for Senior Management
    - Working as part of a team to organise agency initiatives and events
    - Responsible for ordering stationery for Reception as required
    - Arranging lunches for internal training courses
    - Ensuring the reception area is presented to a high standard at all times
    - Raising POs
    - Ensuring telephone and contact lists are up to date

    For this diverse and challenging position, you must be bright, articulate and customer focused while remaining personable at all times.  A positive and happy attitude is essential for this crucial role, which will see you become the 'face’ of the Agency.  Previous experience of working within a similar position in a comparable, fast-paced environment is ideal.  You must have excellent MSOffice and communication skills and display the ability to juggle a variable workload.  To be considered, get your CV across to us today!!

    Permanent

    Up to £32,000 dependent on experience

  • Renowned Branding and Design Agency - Team Assistant

    Our client, a world-renowned and globally recognised leader in the world of Design and Branding, is looking for a talented and versatile Team Assistant to join their London team, specifically working within the New Business team.  Working across various projects and parts of the business, duties for this busy and rewarding role will include, but are by no means limited to:

    Acting as the first point of contact, interacting with senior management both internally and externally & maintaining close relationships with clients
    Managing the smooth and efficient running of busy diaries across several different time zones
    Ensuring all information is correctly delivered to executives
    Planning extensive international travel, inclusive of coordination of visas and invitations
    Collate and produce documents for a variety of forums including team and management meetings, other meetings, reports and producing presentations
    Setting up and preparing meetings
    Managing emails/correspondence and administration, including some personal work
    Effectively provide professional administrative support
    Preparing a daily list of follow up/action items
    Managing expenses
    Contribute to projects and activities as appropriate for the team
    Day-to-day operational activities
    Liaising closely with the PAs in the group and providing the necessary cover whilst one of them is off
    Ad hoc team support as and when required/requested

    To be successful in this role, you must have excellent attention to detail and remain resilient and tenacious.  You must have the ability to work quickly and accurately when under pressure and to deadlines while displaying effective written and verbal communication skills.  A high level of discretion and diplomacy must be maintained, as well as a good sense of humour while working alone or within a team environment.  This is a great role for someone to make their mark within a creative and collaborative Agency where your opinions will be valued and considered.  To apply, get your CV across to us now!!

    Permanent

    Up to £30,000 dependent on experience

  • Bespoke Luxury Brand Advertising Agency - HR Manager

    This global Full-Service Marketing Agency, in alliance with their biggest client, responsible for tailoring the communications for this world-famous and ground-breaking brand, is looking for a talented HR Manager to join their London team on a maternity contract. Working alongside a hard-working and settled HR/Recruitment Team, duties for this role will include, amongst other things:

    • Supporting HR Director on initiatives and Projects
    • Collaborating with London team on fostering company culture
    • Acting across trends and HR Developments
    • Fairly managing promotions and salary reviews
    • Performance Management - including meaningful feedback provided to clients; evaluating appropriate development indicators; creating performance plans
    • Identifying training needs
    • Aiding with performance & salary reviews
    • Assisting with all ER issues
    • Managing HR budgets
    • Ensuring policies and procedures reflect UK employment law
    • Ensuring all payroll changes are accurately tracked and actioned


    This HR Manager role, working in one of the most forward-thinking full-service Agencies, who partner with their client and are truly partners, will see you work with your own autonomy across this growing brand. They offer exceptional benefits and are trying to take the company onto the next level, in stunning offices in one of London's most desirable locations. To be considered, get your CV across to us ASAP.

    13 month maternity cover

    £55,000-£60,000 dependent on experience

  • Leading London Boutique Media Recruitment Agency - Junior Consultant/Resourcer

    Pulse is a leading Recruitment Agency specialising in the Media, Retail and Luxury Goods sectors.  We are now looking to recruit a Junior Consultant to work alongside the expanding team.  With over 18 years experience as market leaders, Pulse has an exemplary client list of high profile companies.  We are very proud to be working with many of London’s leading companies in the world of Advertising, Television, Music, Film, Publishing, PR, TV, Fashion and Luxury Goods.  Due to the expansion of our business we are now looking to recruit a new member of the team!

    Duties Include:

    Recruitment

    Sourcing and interviewing junior candidates
    Liaising with existing clients
    Taking briefs from clients
    Filling temp briefs alongside the Temps Controller
    Shortlisting and briefing candidates
    Keep temps availability spreadsheet up to date
    Keep temps working spreadsheet up to date
    Ensuring new starter details are kept up to date
    Assisting the Temps Controller with weekly ring rounds to temps and clients
    Chasing temp timesheets on a weekly basis

    New Business

    Researching potential new business leads
    Following up on leads for new business
    Keep new business spreadsheet up to date

    General Administration

    Social Networking – keeping Twitter, LinkedIn, Facebook, Pulse website up to date
    Posting ad copy for recruitment job boards
    Keeping candidate filing up to date
    Keeping abreast of client/industry news
    Preparing pitch documents for new business meetings
    General ad hoc duties supporting the Perm and Temp Consultants

    To be considered, get your CV across to us ASAP!!

    Temp-perm/permanent

    Competitive salary - including excellent commission structure!

  • Legendary Worldwide Communications Group - PA/Team Assistant

    This role is within one of the world’s largest communications groups and involves support for UK Management team who handle multi-discipline projects. The job requires schedule management for the team as well as project and event management and administrative support for Senior Directors.

    Among your responsibilities will be the need to assist with reports, presentations, documents, invoicing, timesheets, diaries, travel and expenses.

    What you will need:

    The ability to work fluidly and flexibly in an agile and energetic environment
    Superior organisational skills and prioritization of multiple tasks seamlessly with exceptional attention to detail.
    Calmness under pressure and very strong interpersonal skills, a sense of humour, the ability to build relationships with senior staff, board members and clients
    Excellent written and verbal communication skills, problem-solving with strong decision-making capability with emotional maturity
    Highly resourceful team-player skills, with the ability to also be extremely effective independently
    Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

    Previous experience with diary management, governance and assistance with an ability to achieve high performance goals in a fast-paced environment
    Forward-looking thinker, who demonstrates initiative and actively seeks opportunities and proposes solutions.
    Ability to surprise and delight by keeping one step ahead of your manager

    This is a great role within one of the world's foremost Comms Groups.  To be considered, get your CV across ASAP!

    Permanent

    Up to £28,000 dependent on experience

  • Full-Service Creative Communications Agency - Receptionist/Concierge

    This renowned Creative Communications Agency is looking for a talented and hard-working Receptionist to join their Front of House team.  An exciting and challenging position, this is a client and customer-facing role which aims to provide the best possible experience for visitors and clients.

    Duties for this role will include, but are not limited to:

    •    Meeting and greeting clients and guests
    •    Answering calls in a timely manner and directing them to the appropriate person
    •    Ordering stationery and office supplies
    •    Keeping the front of house area impeccably tidy
    •    Sorting mail and ensuring it gets to the right place
    •    Arranging couriers and ad hoc requests
    •    Franking mail
    •    Reconciling invoices
    •    Assisting Head PA with overflow duties
    •    Ad hoc duties as and when required

    This exciting front of house position, which will see you become the face of the Agency and will require someone who is used to working in a comparable environment, in a similarly fast-paced company.  You must be unflappable under pressure and ready to assist with any task, no matter how big or small.  You must have excellent communication and computer skills and be willing to go the extra mile!  To be considered, get your CV across today, so you don't miss on this amazing new position!!

    Up to £23,000 dependent on experience

    Permanent

  • Award-Winning Creative Full-Service Production Agency - HR Advisor

    Our client is a leading creative production company, producing advertising and marketing content for many of the world’s most famous brands, across all media around the world.  They are looking for a trusted and experienced HR Advisor to join the successful and proactive HR team and build up strong relationships and act as trusted advisor to senior business leaders.  The role will include, among other duties:

    Organisational design
    Employee relations
    Talent management
    Reward and wellbeing
    Projects, initiatives and Line Management
    High level support to HR Director to enable the delivery of HR strategy and objectives

    This is a very busy and fulfilling role in which no two days will be the same.  This HR Advisor role would see you contribute to discussions regarding the formation of the UK HR Strategy alongside the rest of the team.  You must be able to hit the ground running and ideally have experience of working in a similar position, within a fast-paced and constantly evolving workplace.  With so many different elements to this role, you must be comfortable working on your own, but also collaborating with all levels of the business to implement best practice.

    To be considered, send us your updated CV today and give yourself the chance to secure this fantastic role!

    Permanent

    From £40,000-£43,000 dependent on experience

  • Cutting-Edge Post-Production House - Runner

    One of the London’s coolest Post Production Companies is looking for a Runner to join their team - ensuring that the Production Teams are able to work as effectively and efficiently as possible.

    Duties will include, but are by no means limited to:

    •    Providing 5* hospitality service for clients and team within the studio
    •    Being approachable and enthusiastic when dealing with clients and colleagues
    •    Setting up the studio in the morning and ensuring suites/offices are ready for the day
    •    Keeping track of stocks and supplies - liaising with the front of house team to ensure orders are placed and tracked
    •    Keeping the FOH are and rest of studio impeccably tidy at all times
    •    Ensuring everything is well stocked and replenished throughout the day
    •    Dealing with couriers and transport
    •    Handling petty cash and reconciling daily
    •    Supporting studio team with ad hoc duties

    For this role, you will need to be extremely proactive and willing to go the extra mile with any task presented to you.  You must be enthusiastic and able to juggle multiple tasks, within a busy and fast-paced environment.  You must be willing to learn on the job and take advice, with a flexible attitude.   To be considered, get your CV across today and don't miss out!

  • Award-Winning, Unique Creative Advertising and Communications Agency – Account Executive

    This cutting-edge, fully-integrated Creative Agency, who are primarily focused on Luxury Brands, is looking for a personable and hard-working Account Executive to join their growing Agency.  Working on an extremely high-profile and commercially successful Account, this role will require someone who has great attention to detail, with excellent written and spoken English who can communicate with people at all levels and has great time management.

    Duties for this exciting position, which offers incredible development potential, include, but are by no means limited to:

    Supplying copy - liaising with the Media and Production Agencies to ensure copy is supplied on time and according to briefing
    Attend weekly status meetings to discuss all live projects and action requests
    Liaise with Celebrity Ambassadors and Agents to maintain and develop the brand - also to recruit new celebrity fans
    Oversee briefing of the Creative Team and work alongside the Design Team to ensure all creative material is on track to meet deadlines
    Oversee all administration for the Account - including Budgets, Status Reports, Filing all Account material, Timing Plans and Research Documents
    Undertake background research on various topics to assist the client and other Accounts within the Agency.

    In this client-facing role, you will be responsible for delivering top-quality work on this Global account and comfortable talking with Senior Clients and eager to help within all aspects of the brief and wider Agency.  To be considered for this exciting position, which will see you become an integral part of this small but extremely successful Agency, get your CV across to us today and don't miss out!

    Permanent

    From £22,000 - £25,000 dependent on experience

  • LEADING MULTI-NATIONAL CREATIVE MEDIA GROUP – RECEPTIONIST

    One of the world’s leading and most creative Advertising and Media Groups is looking for two receptionists to join their dynamic front of house team.  Based in beautiful offices in the heart of London, this really is a most desirable company to become part of and offers an amazing working environment where you can grow and progress within this multinational giant.

    Job Outline:

    To serve as a coordination point between the internal operations of the agency and the external world of their clients, remembering that the Receptionist is the first front line person.

    To answer all calls in a timely and professional manner, following the general standards and procedures.

    To provide professional support to the Operations Team, ensuring that company standards are maintained and that client expectations are met within the agreed objectives for the location.

    Reception Duties:

    The main day-to-day job duties include, but are not limited to the following:

    Answer the telephone in a polite, friendly and professional manner at all times to agreed standard.
    Meet and greet clients and visitors (including offering drinks and making them feel welcome) and to inform relevant parties of their arrival.
    Register all arriving clients following security policies and procedures.
    Keep a track of your guests, know who they are waiting for and which meeting room is booked for them.
    Up-keep the general reception area.
    Have full knowledge of the Room Booking System
    Ensure meeting rooms are tidy, stationary stocked and correctly set up for upcoming meetings.
    Maintain a comprehensive and accurate working record of room bookings.
    Take bookings for meeting refreshments, breakfasts and lunches.
    Check next day bookings & make amendments as necessary.
    Serve as an information source for clients.
    To report any faults in meeting rooms and Reception areas.

    Office Duties:

    The main day-to-day job duties include, but are not limited to the following:

    Office service admin (Outlook photos, staff movements, update telephone lists).
    Ad hoc administration support.

    Hospitality Duties:

    The main day-to-day job duties include, but are not limited to the following:

    Working with the Catering Department to ensure Hospitality services are delivered correctly to all meeting rooms (including clearing of rooms where necessary).
    To provide an excellent standard of client service.

    Essential skills:

    5* Reception skills
    Well Presented and immaculately groomed at all times.
    Polite, tactful and diplomatic
    Energy, Confidence and enthusiasm
    Ability to work under pressure
    Able to communicate in a calm professional style
    Excellent telephone manner and interpersonal communication
    Customer and Client focused
    Able to pre-empt a situation
    Reliable, Flexible and adaptable

    Benefits:

    Scope for Development & cross training at other sites
    Learning and Training Opportunities
    Promotion to other departments and roles

    To be considered, get in touch ASAP and don't miss out on this fantastic opportunity.

  • Post Production House – Office Coordinator/ Production Assistant

    One of the London’s coolest Post Production Companies is looking for an Office Coordinator/ Production Assistant to support the EP and Senior Producer in Production in all administrative aspects of their role, ensuring they are able to work as effectively and efficiently as possible.

    Key Tasks and Responsibilities

    •             General Admin
    •             Editor Expenses/ timesheet records/ taxi reports
    •             Scheduling and support to Editors and Producers
    •             Work on Schedule system Ceta – no prior knowledge necessary
    •             Meet and greet Clients
    •             General coordination of the office

    Requirements

    •             Excellent communicator
    •             Enthusiastic and confident team player who is happy to roll up their sleeves and get on with the job
    •             Exemplary organisational and administration skills
    •             Someone with common sense and lots of initiative
    •             Ability to prioritise and multitask
    •             A flexible and adaptable approach to work
    •             Resilient with a good sense of humour
    •             Social Media Knowledge
    •             Ability to solve problems
    •             Excellent written and verbal communication
    •             Knowledge if the Advertising industry
    •             Tact and discretion, for dealing with confidential information

    This agency is based in truly stunning offices in the heart of London.

    Permanent

    From £18,000 - £21,000 dependent on experience

  • Global Specialist IT Recruitment Agency - Marketing Manager

    This specialist, fast-growing IT Recruitment Agency based in a very desirable location in London, is looking for a passionate and versatile, experienced Marketing Manager to join them.  This role will require you to build and maintain a strong and consistent brand through a wide range of online and offline marketing channels. To be successful in this role, you should have hands-on experience turning creative ideas into effective advertising and PR projects.  Duties for this role will include, but are not limited to:

    Develop strategies and tactics to get the word out about the company and drive qualified traffic to front door
    Deploy successful marketing campaigns and own their implementation from ideation to execution
    Experiment with a variety of organic and paid acquisition channels like content creation, content curation, pay per click campaigns, event management, publicity, social media, lead generation campaigns, copywriting, performance analysis
    Produce valuable and engaging content for website and blog that attracts and converts target groups
    Build strategic relationships and partner with key industry players, agencies and vendors
    Prepare entries for award nominations and identify new opportunities
    Prepare and monitor the marketing budget on a quarterly and annual basis and allocate funds wisely in conjunction with the Directors
    Oversee and approve marketing material, from Social Media adverts to hard copy brochures and case studies
    Measure and report on the performance of marketing campaigns, gain insight and assess against goals
    Assist the HR department developing employer brand

    This is an extremely involved role, in an Agency who are looking to grow exponentially over the next few months and will want someone who can select and competent team to grow with them.  No two days will be the same in this exciting position which will need someone with initiative and a calm, business-focused brain.  To be considered, get your CV across to us today!

    Permanent

    From £40,000-£60,000 dependent on experience

  • GLOBAL CREATIVE AD AGENCY – HR ADMINISTRATOR

    One of the world’s leading Creative Advertising Agencies is currently recruiting a HR Administrator.  They are currently looking for an experienced administrator who thrives in a busy, fast-paced environment.  Excellent attention to detail, ensuring no correspondence leaves the department with mistakes is essential along with the ability to priotise4 workload and juggle multiple tasks.

    The ideal HR Administrator will have excellent communication skills, both written and verbal and have an approachable, positive and friendly manner, where nothing is too much trouble.  You must be highly proficient in MS Office, including PowerPoint, Word and Excel.  You must enjoy working as part of a team but also be happy to work autonomously and able to use your initiative as necessary.

    You will be responsible for supporting the People team on all day to day administration tasks and prepare and send all contractual documentation to employees.  You will welcome new joiners on their first day and coordinate and manage their inductions.  You will also provide advice and guidance to employees on Company policies, processes and benefits.

    This is a really amazing opportunity to get thoroughly involved in all HR functions and work with some of the most inspiring people in the industry.

    SALARY: £26,000 pa

  • AWARD-WINNING CREATIVE AD AGENCY – HR ADMINISTRATOR

    One of the world’s most creative advertising agencies is currently recruiting a HR Administrator to join their team on a permanent basis.  The team provide HR services for six agencies within the group.  They work with many of the world’s biggest brands and creative iconic advertising on their behalf.

    Responsibilities will include:

    Employee Lifecycle

    • New starters: o Collecting references
    o Ensuring equipment is ready ahead of the first day and prepare new starter pack
    o Payroll system and holiday system administration
    o Completing right to work checks
    o Drafting and issuing contracts
    • Completing contract amendment letters and payroll updates
    • Processing leavers on the systems
    • Support with freelance paperwork, as required
    • Providing reference letters

    Benefits

    • Send out the benefits emails to the agency each week, and answer queries about appointments and re-scheduling as needed
    • Benefit administration including ‘Hobby funds’ and season ticket loans

    • Answer employee queries about benefits

    Payroll

    • Process starters, leavers and contract amends on the HR and payroll system each month
    • Other payroll administration as required

    Learning & Development

    • Coordinate external training courses
    • Maintain the log of L&D courses booked
    • Coordinate internal and external training courses, including managing attendance and catering

    Other

    • Process HR-related invoices and Purchase Orders
    • Support with the quarterly and annual data collation
    • Summarise and circulate the notes and actions from the fortnightly HR team meeting
    • Support with the annual immigration audit each January
    • Scheduling interviews and coordination of assessments
    • Employee metric reporting

    Key Skills and Experience Required

    • A demonstrable interest in HR, which may be evidenced through HR-related study or prior work experience
    • Confident in using information systems
    • A passion to build your career within HR
    • A desire to work within a dynamic, fast-paced environment
    • Have an excellent attention to detail and able to follow processes
    • Able to communicate clearly, professionally and promptly
    • Thrives under pressure and is comfortable with change
    • Able to act with discretion and uphold HR confidentiality

    This agency offers a number of great benefits such as subsidised food and drink, free breakfast and exercise classes, as well as regular access to a GP, Physiotherapist and Nutritionist.  They also hold the best parties in town!

    Permanent

    £20,000-£22,000

  • Award-Winning Post-Production House - HR/Recruitment Co-ordinator

    One of London’s hottest Post-Production Studio is now looking for a HR & Recruitment Coordinator to join their growing team.  Based in stunning offices in the heart of London, this is an amazing opportunity to join this very creative and inspiring group of people.

    RESPONSIBILITIES

    •    Acting as main point of contact for al HR related queries, such as general inquiries, form requests, policy interpretation and procedure clarification
    •    Monitoring and reporting on sickness and absence
    •    Adding and updating staff information on HR system
    •    Managing the approvals process for all holiday and TOIL requests
    •    Coordinating all Recruitment and Outreach activity
    •    Assisting with the on-boarding of new joiners
    •    Regular reporting to the management team on HR and Recruitment matters
    •    Managing all HR & Recruitment admin
    •    Supporting the implementation of HR system upgrades, process reviews, policies and procedure documentation as required
    •    Liaising with Payroll company as needed

    SKILLS AND EXPERIENCE

    •    Proven operational HR experience with a good working knowledge of HR practices and procedures
    •    Experience of undertaking HR administrative work, including data entry into HR systems and creating paperwork where attention to detail is essential
    •    Solid experience of a HR system with an ability to produce and analyse reports
    •    Methodical, accurate and organised with excellent attention to detail
    •    Ability to escalate issues proactively and in a timely manner
    •    Proven ability to multi task and prioritise a consistently changing workload
    •    Strong customer service ethos always putting the needs of the employee and manager first
    •    Willingness to learn, solution orientated and curious with an appetite to continually review and improve processes.
    •    An ability to be discreet and professional and maintain confidentiality of information
    •    Ability to cope in a fast, dynamic and ever evolving environment in a calm and professional manner

    QUALIFICAITONS/REQUIEMENTS

    •    Excellent computer skills including advanced level of knowledge of Microsoft Word, Excel, PowerPoint and Outlook
    •    Strong interpersonal skills
    •    Ability to analyse data and present to a non-specialist audience is desirable
    •    Good understanding of information and data processing
    •    Strong written and verbal communication skills

    Get in touch now to be considered for this varied and exciting position which will see you grow within this constantly-evolving and growing Agency.

    Permanent

    From £28,000-£34,000 dependent on experience

  • LEADING INTERNATIONAL CREATIVE AD NETWORK – CONCIERGE

    One of the world’s leading and most creative advertising networks is looking for a concierge to join their dynamic front of house.  Based in beautiful new offices in the London, this really is a most desirable group to become part of and offers an amazing working environment.

    Job Outline:

    To serve as a coordination point between the internal operations of the agency and the external world of their clients, remembering that the Receptionist is the first front line person.

    To answer all Switchboard calls in a timely and professional manner, following the general standards and procedures.

    To provide professional support to the Operations, ensuring that company standards are maintained and that client expectations are met within the agreed objectives for the location.

    Reception Duties:

    The main day-to-day job duties include, but are not limited to the following:

    Meet and greet clients and visitors (including offering drinks and making them feel welcome) and to inform relevant parties of their arrival.
    Register all arriving clients following security policies and procedures.
    Keep a track of your guests, know who they are waiting for and which meeting room is booked for them.
    Up-keep the general reception area.
    Have full knowledge of the Room Booking System
    Ensure meeting rooms are tidy, stationary stocked and correctly set up for upcoming meetings.
    Maintain a comprehensive and accurate working record of room bookings.
    Take bookings for meeting refreshments, breakfasts and lunches.
    Check next day’s bookings & make amendments as necessary.
    Serve as an information source for clients.
    To report any faults in meeting rooms and Reception areas.

    Office Duties:

    The main day-to-day job duties include, but are not limited to the following:

    Office service admin (Outlook photos, staff movements, update telephone lists).
    Ad hoc administration support.
    Service helpdesk (log faults, repairs, liaise with IT support when required).

    Hospitality Duties:

    The main day-to-day job duties include, but are not limited to the following:

    Working with the Catering Department to ensure Hospitality services are delivered correctly to all meeting rooms (including clearing of rooms where necessary).
    To provide an excellent standard of client service.

    Essential skills:

    5* Reception skills
    Well Presented and immaculately groomed at all times.
    Polite, tactful and diplomatic
    Energy, Confidence and enthusiasm
    Ability to work under pressure
    Able to communicate in a calm professional style
    Excellent telephone manner and interpersonal communication
    Customer and Client focused
    Able to pre-empt a situation
    Reliable, Flexible and adaptable

    Benefits:

    Scope for Development & further career development
    Learning and Training Opportunities

    To be considered, get in touch ASAP and don't miss out on this fantastic opportunity.

    Temp-perm

    Up to £25,000 dependent on experience

  • Award-Winning Creative Advertising and Communications Agency – PA on Global Account

    This is a really exciting new role working at this incredibly creative Advertising Agency who need a new PA to work with some of their top Directors on one of their biggest Accounts - one of the biggest in the industry.  Working with a really collaborative team, this is a very busy role that would be ideal for an organised and efficient PA who likes to get involved in many facets of the business.

    Duties will include:

    Complex diary management
    Keeping their diary as up to date as possible, including responding to last minute changes in a calm and efficient manner
    Meeting coordination and pre-empting meeting requirements
    Coordinating UK & international travel arrangements as and when required
    Arranging accommodation and transport bookings, in a proactive way where needed
    Producing complete travel itineraries
    Obtaining letters of invitations from offices and employer support letters from HR as and when required for visas
    Full secretarial support and responsibility for ensuring that all emails and other correspondence are dealt with
    Proof reading documents/correspondence as required
    Composing and preparing information that is often highly confidential
    Drafting and responding to emails on behalf of the Executives with little or no input from them
    Complete expense claims and timesheets for the Executives and take a proactive role in overseeing budgets
    Assist with various projects and Agency & client events

    This is a very exciting opportunity so don’t hesitate in sending your CV over!  Ideally you will have gained experience within a media/agency environment so you can hit the ground running and understand the nuances of a position such as this - and the tight deadlines - as well excellent MS Office skills!

    Up to £30,000 dependent on experience

    Permanent

  • Legendary Creative Ad Agency - Receptionist

    One of the world’s leading and most creative advertising agencies is looking for a receptionist to join their dynamic front of house.  Based in beautiful offices in the heart of London, this really is a most desirable agency to become part of and offers an amazing working environment.

    Job Outline:

    To serve as a coordination point between the internal operations of the agency and the external world of their clients, remembering that the Receptionist is the first front line person.

    To answer all Switchboard calls in a timely and professional manner, following the general standards and procedures.

    To provide professional support to the Operations, ensuring that company standards are maintained and that client expectations are met within the agreed objectives for the location.

    Reception Duties:

    The main day-to-day job duties include, but are not limited to the following:

    • Answer the telephone (main switchboard and reception) in a polite, friendly and professional manner at all times to agreed standard.
    • Meet and greet clients and visitors (including offering drinks and making them feel welcome) and to inform relevant parties of their arrival.
    • Register all arriving clients following security policies and procedures.
    • Keep a track of your guests, know who they are waiting for and which meeting room is booked for them.
    • Up-keep the general reception area.
    • Have full knowledge of the Room Booking System
    • Ensure meeting rooms are tidy, stationary stocked and correctly set up for upcoming meetings.
    • Maintain a comprehensive and accurate working record of room bookings.
    • Take bookings for meeting refreshments, breakfasts and lunches.
    • Check next day’s bookings & make amendments as necessary.
    • Serve as an information source for clients.
    • To report any faults in meeting rooms and Reception areas.

    Office Duties:

    The main day-to-day job duties include, but are not limited to the following:

    • Office service admin (Outlook photos, staff movements, update telephone lists).
    • Ad hoc administration support.
    • Service helpdesk (log faults, repairs, liaise with IT support when required).

    Hospitality Duties:

    The main day-to-day job duties include, but are not limited to the following:

    • Working with the Catering Department to ensure Hospitality services are delivered correctly to all meeting rooms (including clearing of rooms where necessary).
    • To provide an excellent standard of client service.

    Essential skills:

    • 5* Reception skills
    • Well Presented and immaculately groomed at all times.
    • Polite, tactful and diplomatic
    • Energy, Confidence and enthusiasm
    • Ability to work under pressure
    • Able to communicate in a calm professional style
    • Excellent telephone manner and interpersonal communication
    • Customer and Client focused
    • Able to pre-empt a situation
    • Reliable, Flexible and adaptable

    Benefits:

    • Scope for Development & cross training at other sites
    • Learning and Training Opportunities

    To be considered, get in touch ASAP and don't miss out on this fantastic opportunity.

  • World-Leading Media Agency - PA/Team Assistant

    Working for a leading Media Agency as a PA to 2 Managing Partners, you will also be the Team Administrator to their teams.  This is a lovely agency based in the heart of London who really look after their people and encourage their professional and personal development.

    Key Responsibilities:

    Give high level support to the Team Lead
    Pro-active/Extensive diary management
    Liaise with Clients on behalf of Partners
    Co-ordination of complex travel, adhering to both the mindshare/client travel approval process
    Visa applications and passport renewal
    Arranging internal and external meetings/room bookings and in-house catering
    Setting up conference calls over various time zones
    Booking visitors on system/greeting guests
    Ad Hoc inbox management
    Maintaining contact databases
    Document editing/creation
    Sourcing external venues
    Processing expenses and timesheets
    Taxi bookings

    Key team assistant responsibilities:

    Managing New starter/Leaver process
    Worldwide travel booking, adhering to both the mindshare/client travel approval process
    Visa applications and passport renewal
    Tracking sick days and overseas visitors for team members
    Ad hoc PA duties (binding, printing etc)
    Liaising and working with IT/Facilities/Reception/Hospitality teams

    Required Skills:

    Previous experience working as a PA in a fast-paced environment essential
    Experience booking complex international travel
    Strong attention to detail, accuracy and consistency
    Confidentiality, tact and discretion
    Confident dealing with people at all levels
    Able to exercise good judgement
    Remains calm and deliberate under conditions of pressure
    Highly organised and thrives working in a busy environment
    A quick learner who enjoys overcoming challenges
    Great communicate skills, both oral and written
    Proficient in Microsoft Office: Outlook/Word/PowerPoint/Excel
    Strong team player, with collaborative working style

    Send your CV over immediately to be considered!

    Permanent

    From £29,000-£34,000 dependent on experience

  • Media/Creative Temp Roles

    If you are looking for flexible temporary work, build up your experience or to keep busy while you look for the perfect permanent job, we can help at Pulse!

    We are always looking for immediately available candidates for our creative media and fashion clients. All levels of admin/support roles are on offer:

    • Runners/Receptionists
    • Team Assistants
    • PA/EAs
    • Office Managers
    • HR (all levels)


    Competitive hourly rates dependent on the level of each role - and in the best companies in London!

    Get your CV over to us asap and see what we’re working on now to admin@pulseltd.co.uk

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  • Temporary/Contract Roles - Reception, Team Admin, PA, EA - within the creative Media Industry

    If you're immediately available and looking for temporary or contract roles within some of London's leading media companies, (advertising, marketing, PR, TV, film, post production, fashion) don't hesitate to get in touch!

    I am recruiting for roles at all levels, from runners & receptionists, team assistants, PAs and EAs - hourly rate depending on the role.

    Temporary

    Hourly rate is equivalent at all levels.

    Send your CVs to admin@pulseltd.co.uk

Join Pulse

Register

We exclusively represent many of London’s leading creative and media companies. If you would like to register as a candidate, please call us or email CV to recruitment@pulseltd.co.uk

Testimonial

"Joining Pulse has been my best career move to date. I set my sights high and, not to be daunted, the team at pulse did everything in their power to help my (somewhat ‘overambitious’) dream become a reality. Thanks to their dedication to my cause and their unwavering support, I have landed my dream job at Saatchi & Saatchi and couldn't be happier. I couldn't have done it without them and would like to take this opportunity to thank all of the team for all their help in getting me here.."

Bonnie O'Hara