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Our client is a busy and successful independent TV production company. It’s a fun, friendly and hardworking environment and they are looking for someone with the same qualities to join the team.  This role is pivotal to the smooth running of day to day operations; not only will you support the senior team with their diary and meetings management and act as their first point of contact, but as Office Manager be the go-to person for facilities and first line IT support for the team.  This person will be an ambassador of the Company.

Roles and Responsibilities:

1. Personal Assistant to the Senior Leadership team

Provide high quality administrative support to the MD, Creative Director and  Head of Production, specifically;

- Manage complex and changeable diaries updating and notifying where relevant

- Act as first point of contact for day to day queries for the senior team

- Collate relevant advance meeting papers and/or briefing documents

- Arrange national and international travel logistics and producing itineraries

- Maintain efficient electronic and paper filing, archive systems and databases

- Process expenses and invoices with the support of the Finance team

- Coordinate departmental brainstorms and run-throughs when required

- Organise tickets and travel logistics for industry events such as Edinburgh Festival & MIP TV

2. Office Management

Organise and supervise all the administrative activities that underpin the projects and productions that serve to ensure efficiency and operational effectiveness, specifically;

- Manage and constantly seek to improve office routines and systems

- Be the first line support for IT issues and work with the IT Consultant to provide solutions and ongoing systems support to the business, spotting and flagging issues where appropriate

- Management of the Office Runners ensuring they are executing their roles efficiently and proactively, in particular the on-boarding of new starters with IT and facilities support

- Work with the Head of Production  on delivering adequate seating and IT equipment in time to meet production schedule needs

- Space planning and coordination of office moves to support wider business growth

- Office equipment maintenance and procurement

- Delivery of health and safety requirements including fire assessments, training and first aid



· At least 2 years having worked within a busy office environment as Office Assistant or PA with office management duties

· Excellent administrative skills; well organised, able to prioritise effectively, must have the ability to handle multiple demands and last minute changes

· Excellent Microsoft Office skills, especially Outlook, Word and PowerPoint

· Effective communication skills; able to delegate and manage Runners

· Excellent attention to detail and deadlines

· Proven ability to handle confidential information and exercise discretion

· Flexible, with a collaborative working approach

· Strong interpersonal and literacy skills with the ability to interact well with people at all levels

· High level of professionalism; resilient and calm at all times

SALARY: £35,000 - £40,000 pa

  • Created
    Friday, 08 November 2019

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