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INTERNATIONAL PR AND COMMUNICATIONS AGENCY – PA TO 2 MDs

Description

One of the world's largest full-service global communications agencies is looking for an experienced PA to support 2 of our MDs in the Issues and Public Affairs and Technology and Innovation practices. There will also be some team assistant duties for each of the teams.
This role is pivotal to the successful running of the practices. Your role will be focused on providing support for the Managing Directors and the broader practices. You will have outstanding administrative and organisational skills and have a proven track record in managing multiple priorities.

Key Tasks and Responsibilities

•             Full diary and email management support for the Managing Directors
•             Assist with the organization and management of the Practices
•             Assist with preparation and production of credentials documents and presentations
•             Arrange flights and all travel logistics
•             Process timesheets and expenses
•             Creation of team meeting presentations and agendas
•             Take notes and actions from weekly senior management meetings
•             Help to organise team away days
•             Keeping seating charts and line manager information up to date
•             Co-ordinate client mailing lists and other ad hoc mailing lists
•             Working with the team of directors on new and ongoing projects
•             Assisting with big pitch moments for the team
•             Assisting with setting up new starters to each team
•             Maintaining holiday requests
•             Keeping induction pack up to date
•             Arranging birthday celebrations for each member of the team
•             Ad hoc - support teams in the planning and logistics of events (travel arrangements, preparing documents, creating itineraries, ordering resources, sourcing information etc)

Requirements

•             Experience working within a busy office environment in a similar role
•             Excellent time management and productivity
•             Enthusiastic team player who is happy to roll up their sleeves and get on with the job
•             Exemplary organisational and administration skills
•             Someone with common sense and lots of initiative
•             Ability to prioritise and multitask
•             A flexible and adaptable approach to work
•             Resilient with a good sense of humour
•             Good communicator who is comfortable dealing with people at all levels of the organisation
•             Excellent IT skills, proficient in Microsoft Word, Excel, PowerPoint, Adobe Acrobat
•             Excellent attention to detail
•             Excellent written and verbal communication
•             Experience working within a global network
•             Tact and discretion, for dealing with confidential information

This agency offers some outstanding benefits and is based in truly stunning offices in the heart of London.

  • Contact:
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  • Created
    Wednesday, 09 October 2019

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Testimonial

"Joining Pulse has been my best career move to date. I set my sights high and, not to be daunted, the team at pulse did everything in their power to help my (somewhat ‘overambitious’) dream become a reality. Thanks to their dedication to my cause and their unwavering support, I have landed my dream job at Saatchi & Saatchi and couldn't be happier. I couldn't have done it without them and would like to take this opportunity to thank all of the team for all their help in getting me here.."

Bonnie O'Hara