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World-Leading Media Agency - PA/Team Assistant

Description

Working for a leading Media Agency as a PA to 2 Managing Partners, you will also be the Team Administrator to their teams.  This is a lovely agency based in the heart of London who really look after their people and encourage their professional and personal development.

Key Responsibilities:

Give high level support to the Team Lead
Pro-active/Extensive diary management
Liaise with Clients on behalf of Partners
Co-ordination of complex travel, adhering to both the mindshare/client travel approval process
Visa applications and passport renewal
Arranging internal and external meetings/room bookings and in-house catering
Setting up conference calls over various time zones
Booking visitors on system/greeting guests
Ad Hoc inbox management
Maintaining contact databases
Document editing/creation
Sourcing external venues
Processing expenses and timesheets
Taxi bookings

Key team assistant responsibilities:

Managing New starter/Leaver process
Worldwide travel booking, adhering to both the mindshare/client travel approval process
Visa applications and passport renewal
Tracking sick days and overseas visitors for team members
Ad hoc PA duties (binding, printing etc)
Liaising and working with IT/Facilities/Reception/Hospitality teams

Required Skills:

Previous experience working as a PA in a fast-paced environment essential
Experience booking complex international travel
Strong attention to detail, accuracy and consistency
Confidentiality, tact and discretion
Confident dealing with people at all levels
Able to exercise good judgement
Remains calm and deliberate under conditions of pressure
Highly organised and thrives working in a busy environment
A quick learner who enjoys overcoming challenges
Great communicate skills, both oral and written
Proficient in Microsoft Office: Outlook/Word/PowerPoint/Excel
Strong team player, with collaborative working style

Send your CV over immediately to be considered!

Permanent

From £29,000-£34,000 dependent on experience

  • Contact:
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  • Created
    Friday, 17 May 2019

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We exclusively represent many of London’s leading creative and media companies. If you would like to register as a candidate, please call us or email CV to recruitment@pulseltd.co.uk

Testimonial

"Joining Pulse has been my best career move to date. I set my sights high and, not to be daunted, the team at pulse did everything in their power to help my (somewhat ‘overambitious’) dream become a reality. Thanks to their dedication to my cause and their unwavering support, I have landed my dream job at Saatchi & Saatchi and couldn't be happier. I couldn't have done it without them and would like to take this opportunity to thank all of the team for all their help in getting me here.."

Bonnie O'Hara